Marketing Mailing Services

The Western Regional Off-Track Betting Corporation (WROTB), a public benefit corporation serving seventeen counties in New York State, is requesting proposals for marketing mailing services, with proposals due October 8, 2026 and questions due September 28, 2026 at 4:30 p.m. EST.

The scope comprises printing and mailing of six primary projects: a newsletter mailer (8.5" × 11" folding to 8.5" × 5.5"), letters with envelopes (8.5" × 11" folding to 8" × 3.67"), and four postcard designs ranging from 6" × 4" to 8" × 6". Monthly quantities vary with minimums of 100 to 500 pieces per project. Pricing must be submitted on a per-piece basis across multiple quantity tiers and include all setup, printing, mailing, NCOA processing, CASS certification, postal sorting, and U.S. Post Office delivery charges. WROTB seeks vendors with casino industry experience and welcomes enhanced services such as QR code generation with tracking capabilities to monitor customer engagement.

The contract term runs two years from January 1, 2027 through December 31, 2028, with two one-year renewal options available at identical terms and conditions. Award is subject to approval by the WROTB Board of Directors. Zenger is the incumbent contractor.

Proposers must be New York State exempt vendors and shall not include sales tax in bids; all prices are net and due within thirty days of invoice receipt. Required certifications include non-collusion certification, State Finance Law 139-j affirmation of understanding, and State Finance Law 139-k compliance certification. Proposers must maintain minimum insurance coverage of $1 million in commercial general liability, $1 million in automobile liability, and $1 million in excess liability umbrella coverage, naming WROTB as additional insured. Proposers cannot have been WROTB officers, board members, or employees within the past five years. A Diversity, Equity, and Inclusion commitment is required.