Marine repair parts and accessories

The North Carolina Department of Transportation (NCDOT) Ferry Division is seeking marine repair parts and accessories through an Invitation for Bid (IFB 54-RJR-2240032) to establish a five-year agency-specific term contract. The procurement covers 17 distinct product categories including bilge systems, communications, compressed air systems, electrical systems, marine elevators, fuel systems, fire suppression, safety equipment, HVAC, ventilation, water systems, propulsion, underwater components, marine gears, steering, structural components, and habitability items. Vendors must provide percentage discounts off manufacturers' most recently published Manufacturer Standard Retail Price (MSRP) lists and are required to offer Original Equipment Manufacturer (OEM) parts, aftermarket parts, and remanufactured parts. The bid responses are due on May 5, 2025, at 2:00 PM ET and must be submitted electronically through the state's Vendor Portal (eVP). Vendors must be authorized resellers and provide a manufacturer authorization statement, with key evaluation criteria including pricing, product range, warranty coverage (minimum 12 months), and overall responsiveness to the solicitation requirements.

The solicitation includes specific provisions to promote participation from Historically Underutilized Businesses (HUB) and requires vendors to comply with various state requirements including E-Verify and non-discrimination policies. Vendors must demonstrate financial stability and provide comprehensive documentation of their authorization to sell marine parts. The estimated five-year contract value is approximately $4 million, with the state intending to award multiple manufacturers in each product category. Trade-in allowances are permitted, and pricing discounts must remain firm for the first contract year, with potential negotiated adjustments in subsequent years. The contract will support the NCDOT Ferry Division, which operates the second-largest state-run ferry system in the United States, serving approximately 800,000 vehicles and 1.8 million passengers annually across seven regular routes in Eastern North Carolina. The contract term is five years from the date of final execution, with the state reserving the right to extend the contract term beyond the initial period.