Mand Site*Fax Bid* Fire Alarm Services Bid Cancelled: 07/16/2025 - Addendum No. 1 – CANCELLATION Date Issued: 07/16/25 Your reference is

The Louisiana Office of State Procurement has issued an Invitation to Bid (ITB) for comprehensive Fire Alarm Services for the Eastern Louisiana Mental Health System, specifically targeting the Arc of Acadiana - Relocation Facility located at 224 Gremillion Circle in Iota, Louisiana. The procurement (RFx Number 3000025020) seeks a contractor to provide annual and periodic inspections, testing, servicing, and maintenance of fire alarm systems across multiple buildings, including the Kitchen, Special Services, Special School District, Admin Building, Gymnasium, and various residential locations. Key deliverables include comprehensive fire system maintenance, monthly fire alarm monitoring, and adherence to National Fire Protection Association (NFPA) and Joint Commission requirements. Contractors must maintain current licenses with the Fire Marshal's Office and provide 24/7 service with a maximum four-hour emergency response time. A mandatory jobsite visit is scheduled for June 30th, 2025, from 9:30 am to 1:00 pm, and bid responses are due by July 9th, 2025, at 2:00 PM CST. The state intends to award the contract on an all-or-none basis to the lowest responsive and responsible bidder, with an initial contract period from the award date through June 30, 2026, and options to renew for two additional 12-month periods.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must be registered in the LaGov system and must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability with specified minimum coverage amounts. Vendors must be in good standing with the Louisiana Secretary of State for contracts over $25,000 and must comply with civil rights laws, ADA accessibility requirements, and e-verify provisions. While specific budget ranges are not detailed, the contract encompasses two primary service lines: a 12-month fire alarm contract for inspections and maintenance, and a 12-month monthly monitoring service for all fire alarm systems. Payment will be processed electronically, with options for LaCarte procurement card (for purchases under $5,000) or Electronic Funds Transfer (EFT). The solicitation covers multiple fire alarm systems across various facilities, including models such as Ansul R102 and R902, Mircom FX350, Silent Night 5208, Faraday M 895, and Advanced CTL-1, suggesting a complex and comprehensive fire safety management requirement.