Mand. Site Visit* HVAC Maint. - SOS

The Louisiana Office of State Procurement is seeking a comprehensive HVAC maintenance contract for the Secretary of State's facilities, with a solicitation number 3000024840. The procurement covers full maintenance services for 23 Air Handling Units (AHUs) and associated mechanical equipment, including chillers, boilers, pumps, cooling towers, and fans located in Baton Rouge. Contractors must provide monthly, quarterly, and annual preventive maintenance, with specific requirements including replacement of parts, materials, and filters, and performing detailed tasks such as lubrication, inspection, testing, and repairs. Key qualifications include having at least five HVAC journeyman class service technicians and two Liebert Factory Certified technicians within an 80-mile radius. The contract mandates a site visit prior to bidding, emergency response within 2 hours, and 24/7 service, with all annual maintenance tasks to be completed by November 30. The initial contract period will run from July 1, 2025, through June 30, 2026, with options to renew for two additional 12-month periods, not exceeding a total of 36 months. The bid is due on 06/17/2025 at 10:00 AM CST, with the state reserving the right to award to the lowest responsive, responsible bidder meeting specifications.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly stated in the procurement documents. The contract does not indicate an incumbent vendor or specific requirements for integration with existing technology. Bidders must be registered in the LaGov system and submit bids through the online vendor portal, with comprehensive insurance coverage requirements including workers' compensation, commercial general liability, and automobile liability with specific minimum coverage limits. While no specific budget range was provided, the procurement involves electronic payment solutions, including the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. Funding for the contract is contingent on legislative appropriation for the next fiscal year, and bid prices must remain firm for acceptance and delivery. The state reserves the right to adjust quantities as needed and will evaluate bids based on responsiveness to detailed specifications, including precise filter replacements, annual vibration analysis, and absorbent media testing requirements.