Mand. Site Visit* D/W Mach. Rental - DOC

The Louisiana Office of State Procurement is seeking a dishwasher machine rental service contract for the Louisiana Department of Corrections - Dixon Correctional Institute (DOC-DCI) through an Invitation to Bid (ITB) numbered 3000024889. The procurement requires a comprehensive rental package including two double rack machines (Auto Chlor D2 Time Saver or equivalent), additional racks, single rack machines (Auto Chlor A5 Water Saver or equivalent), and two booster heaters. The contract will cover an initial 12-month period beginning July 1, 2025, or the date of award, with potential for two additional 12-month renewals. A mandatory site visit is required, and bidders must contact Paige McGuire to arrange an inspection prior to submission. The bid opening is scheduled for June 24, 2025, at 10:00 AM CST, with both online and physical submission options available. Evaluation will be conducted on an all-or-none basis, with the award going to the lowest responsive and responsible bidder meeting all technical specifications. Bidders must provide detailed technical information, including specific brand, model, cycle times, water consumption, electrical specifications, and performance metrics for proposed equipment.

Bidders must be registered in the LaGov system and comply with various state and federal requirements, including civil rights laws, ADA accessibility standards, and anti-discrimination provisions. The contract will be fulfilled at Dixon Correctional Institute in Jackson, Louisiana, within East Feliciana Parish. While no specific set-aside designations are mentioned, vendors must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability with specified minimum coverage limits. The contractor will be responsible for delivering and installing machines at no extra charge, providing all necessary chemicals, performing routine maintenance every 4 weeks, and ensuring emergency response within 2 hours. Although a precise contract value is not explicitly stated, the procurement covers 12-month rental periods with a potential total contract duration of up to 36 months. The state prefers electronic payment methods, including the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other transactions.