Managed print services

Caldwell County Schools is soliciting sealed proposals for a Managed Print Services and Copier Contract through a Request for Proposal (RFP) process. The procuring jurisdiction is Caldwell County Schools, located in Lenoir, North Carolina, and the contract aims to provide comprehensive managed print services and copier solutions to support the district's operational needs. Qualified suppliers are invited to submit proposals that address pricing, specifications, and service delivery capabilities. Evaluation of proposals will be based on pricing competitiveness, adherence to specifications, and other pertinent factors as determined by the district. The deadline for submitting sealed proposals is 4:00 pm on March 13, 2026, with submissions required at Caldwell County Schools, Attn: Andy Puhl, 1914 Hickory Blvd SW, Lenoir, NC 28645. All inquiries and questions regarding proposal terms, conditions, and specifications must be submitted via email to apuhl@caldwellschools.com no later than February 13, 2026. The complete RFP package is available on the Caldwell County Schools website at https://www.caldwellschools.com under Departments/Auxiliary Services/Request for Bids, and bidders must comply with all instructions provided, distinctly noting any exceptions to specifications or terms; failure to document exceptions will result in the district assuming full vendor capabilities and agreement to all stated expectations.

The RFP notice does not specify any set-aside designations, restrictions on respondent types, or preference programs for disadvantaged enterprises, indicating that the procurement is likely open to all qualified vendors. No incumbent vendor information, existing contractor details, or current technology infrastructure requirements are identified in the available documentation. Similarly, no specific award value or budget range is disclosed in the notice to bidders, and bidders should contact the district directly or review the complete RFP package for any additional details regarding budget parameters, technology integration requirements, or other material terms. Caldwell County Schools reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities deemed in the best interest of the district. Prospective bidders should note that facsimile or email submissions will not be accepted, and the district assumes no responsibility for late deliveries via U.S. mail or other means, making timely physical delivery of proposals essential for consideration.