Maintenance/Repair of Heavy Duty, Off Road, Watercraft, Specialty Vehicles and Equipment

The City of Lubbock, Texas is requesting bids for maintenance and repair services on heavy-duty, off-road, watercraft, and specialty vehicles and equipment under ITB 26-19758-YB, with bids due August 11, 2026 at 3:00 p.m. The City reserves the right to award to multiple vendors and does not guarantee minimum purchase volumes.

The scope covers preventative maintenance and repair services on an as-needed basis for Class 6, 7, and 8 trucks; Class 9 off-road equipment; Class 0 trailers; forklifts; watercrafts; and ATVs, UTVs, and golf carts. Services include air conditioning, heating, ventilation, axles, brakes, steering, suspension, transmissions, engines, and electrical systems repairs. Work sites are located in Muleshoe, Wilson, and Lake Alan Henry, with operations required 7:00 a.m. to 4:30 p.m., Monday through Friday. Vendors must provide labor guide software specifications and furnish itemized estimates within 24 hours of service requests at no charge.

The contract term is one year with four optional one-year extensions, automatically renewing unless either party provides 90-day written notice of termination. Pricing must be firm for a minimum of 60 days and quoted F.O.B. delivered with all delivery and packaging costs included; price adjustments are permitted after six months based on documented Consumer Price Index or Product Price Index changes. All repairs carry a 12-month warranty with vendor responsibility for correcting failures at no additional cost.

Repair approval thresholds are verbal for work up to $1,000; written approval for $1,000 to $2,500; and written approval from both a Fleet Services designee and the Director of Fleet Services for repairs exceeding $2,500. Vendors must maintain comprehensive insurance coverage including $1,000,000 commercial general liability, $1,000,000 automobile liability, statutory workers' compensation, and $1,000,000 garage keepers legal liability. Vendors must submit five commercial customer references from the past 24 months and comply with HUB (Historically Underutilized Business) requirements and all applicable federal, state, and local regulations. Sealed bids must be submitted electronically via the City's Bonfire portal or in hard copy to the Director of Purchasing and Contract Management.