Maintenance Uniforms and Laundry Services

The Salem Area Mass Transit District (SAMTD) is seeking bids for a comprehensive Maintenance Uniforms and Laundry Services contract through Invitation to Bid (ITB) 24-014. The procurement is specifically for garment services for maintenance staff, including the provision, laundering, alteration, repair, and inventory management of uniforms. The contract will cover 11 uniforms per employee, consisting of coveralls, work pants, work shirts, and purchased coats, along with related laundry services for various towel types and safety mats. SAMTD intends to award the contract with an effective date of October 1, 2024, for a five-year term with potential one-year renewal options. The bid is due on August 28, 2024, at 10:00 AM PDT, with a public bid opening at 11:00 AM PDT. Evaluation criteria will focus on responsiveness, responsibility, and lowest price, with bidders required to complete all specified exhibits, including a detailed Bid Price Form (Exhibit 9). Questions must be submitted to procurement@cherriots.org no later than August 12, 2024.

The procurement includes a Disadvantaged Business Enterprise (DBE) participation goal of 2.43% for this federally funded contract. The contract is subject to Federal Transit Administration (FTA) Buy America Regulations, requiring bidders to complete specific certifications. Bidders must meet minimum qualifications and provide comprehensive pricing information, including any additional charges for garment preparation, new employee setup, and weekly pickup/delivery services. SAMTD reserves the right to negotiate price adjustments during the contract term based on changes in the Producer Price Index. While no specific budget range is explicitly stated, bidders are expected to provide pricing for each contract year and an estimated five-year total. The procurement is open to qualified vendors capable of meeting the detailed specifications outlined in the ITB documents, with a focus on providing reliable, cost-effective uniform and laundry services for the transit district's maintenance staff.