Maintenance, Testing and Inspection of Night Vision Goggles

The County of Orange, Sheriff-Coroner, is seeking competitive bids through an Invitation for Bid (IFB) for maintenance, testing, and inspection services for night vision goggles. This procurement encompasses specialized maintenance and support services for L3 Harris ANVIS-9 M949 night vision aviator goggles in both white and green phosphorus configurations, routine inspection and testing services, miscellaneous repairs to night vision equipment and internal components such as battery packs and brackets, and procurement of related equipment including quick disconnect mounts and aviation-grade tubes. All services must be performed according to manufacturer specifications and Title 14 CFR 43.9 requirements, with repairs completed within seven business days of receipt and written cost estimates provided prior to commencing work on non-routine items. Required qualifications include possession of a valid California State Contractor's License, DUNS number, and Unique Entity Identifier (UEI) number, along with proof of comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), automobile liability ($1,000,000 combined single limit), and workers' compensation at statutory limits. Award will be made to the lowest responsive, responsible bidder based on compliance with all specifications and requirements, with pricing submitted on a unit basis for each line item and valid for 365 days following the solicitation closing date. Electronic bids must be submitted through the County's eProcurement Portal at https://procurement.opengov.com/portal/ocgov no later than April 30, 2026, at 4:00 PM, with the deadline for questions and requests for interpretation being April 23, 2026, at 4:00 PM.

The County offers a five percent preference deduction for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, with a maximum allowable preference deduction of $100,000, providing an advantage to qualifying small and disadvantaged enterprises. No specific incumbent vendor or current contractor is identified in the solicitation documents. Pricing must be firm for the entire contract term with no price increases permitted during the first year; any subsequent increases require documented proof of cost increases with a minimum of 30 days' advance notice and may not be retroactive. The contract term is three calendar years from execution with provisions for two additional one-year renewal terms by mutual written agreement, subject to County Board of Supervisors approval. The delivery location is the County of Orange Sheriff-Coroner Department/Air Support facility in Costa Mesa, California, during regular business hours of 8:00 AM to 5:00 PM Pacific Standard Time, Monday through Friday. While no specific budget range is provided, the contract requires both performance and labor/material payment bonds with amounts based on the estimated contract value, and contractors must comply with federal grant fund compliance requirements, U.S. Government export controls regulations including ITAR and EAR provisions, and all applicable state and federal regulations.