Maintenance Services - Chase & Butler State Lakes

The Kansas Department of Wildlife and Parks is seeking competitive bid proposals for maintenance services at Chase and Butler State Fishing Lakes through a Request for Proposal (RFP) process. The procurement covers comprehensive maintenance including facility cleaning, litter removal, mowing, and trimming services for both state lakes located in Chase and Butler Counties. Qualified vendors must have a minimum of five years of continuous industry experience and provide general liability insurance of at least $1,000,000. The contract period runs from the date of award through December 31, 2026, with options to renew for two additional two-year periods. Mandatory pre-bid meetings are scheduled for September 29, 2025, at Chase State Fishing Lake and September 30, 2025, at Butler State Fishing Lake, with proposal submissions due by October 30, 2025, at 2:00 PM CST. The scope of work requires fifteen mowings per year, weekly restroom cleaning, and complete responsibility for all labor, materials, and equipment necessary to maintain the facilities. Bidders must submit monthly pricing for each lake, with services to be performed from April through October annually, and payment will only be made during months when services are actually provided.

The procurement includes several potential set-aside and preference designations, offering opportunities for Disabled Veteran Owned Businesses, State Use Purchases, and Certified Business preference categories. Bidders must obtain a current Tax Clearance Certificate and comply with state requirements, including immigration reform laws and various mandatory form submissions such as a Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. While specific budget ranges are not explicitly detailed, the contract involves maintenance services across two state fishing lakes with monthly pricing requirements. The state reserves the right to accept or reject any bid and may implement set-offs for accounts receivable. Potential contractors should be aware that unsatisfactory performance could result in debarment from future state contracts. Additional site-specific considerations include water availability, with Chase State Fishing Lake having no additional water source, while Butler State Fishing Lake offers a public-use hydrant for maintenance purposes.