Maintenance & Repair of Fire Apparatus ADA

The County of Westchester, New York is requesting bids for onsite preventative maintenance and repair services for fire apparatus serving Westchester County Government and multiple municipalities throughout Westchester County under RFB-WC-26190, with bids due June 25, 2026 at 2:00 p.m. to the Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains.

The scope includes aerial maintenance, fire pump maintenance and repairs, general vehicle repair, air brake repair and maintenance, roadside breakdown response, transmission service, fluid sample analysis, generator servicing, electrical repair, and Telma brake retarding system work, all performed in accordance with NFPA 1911 standards. Service response is required within 24 hours of notification, with emergency response capability within 12 hours. Contractors must provide 24-hour access phone numbers and demonstrate a minimum of one year in business providing similar services and completion of at least three similar contracts within the past two years.

Bidders must submit detailed pricing for complete service (chassis, pump, and aerial where applicable), chassis service only, pump service only, aerial service only, and general vehicle repair at hourly rates plus parts with a 10 percent discount from manufacturer's list price for parts and filters. Pricing must be net and FOB destination. The County of Westchester standard payment terms are 2 percent 10 net 30, though alternative terms may be proposed without affecting award determination.

The initial contract term is one year from notice of award, with the County retaining the right to renew for up to four additional one-year periods upon ninety-day renewal notice. The award will be made to the lowest responsive and responsible bidder. Contractors must maintain commercial general liability insurance with $1,000,000 combined single limit per occurrence and $2,000,000 aggregate, commercial umbrella/excess insurance of $2,000,000, and automobile liability with $1,000,000 minimum per occurrence. Bids may not be withdrawn within 45 days of opening.