Bid Notice.pdf

ESTER

COUNTY

Return Bid To:

COUNTY OF WESTCHESTER

BUREAU OF PURCHASE AND SUPPLIES

148 MARTINE AVENUE, ROOM 713, WHITE PLAINS, N.Y. 10601

TELEPHONE (914) 231-1872

TITLE: MAINTENANCE & REPAIR OF FIRE APPARATUS BID NUMBER: RFB-WC-26190

Submission must be sealed with vendor name, BID DUE BEFORE 2 PM ON: 6/25/2026 bid number and due date on outside of envelope. Emailed & Faxed Bids Are Not Permitted Bureau of Purchase and Supplies contact and telephone number: STEVE PIRONE 914-231-1497

REQUEST FOR BID

COMPANY NAME: _________________________________________________________________________________ (Print or Type)

FEDERAL TAX ID NUMBER: __________________Mailing Address: ______________________________________ (PO Box, if applicable)

PHYSICAL ADDRESS: ______________________________________________________________________________ (Required)

SIGNATURE PRINTED NAME PRINTED TITLE

DATE SIGNED TELEPHONE NUMBER E-MAIL ADDRESS

COUNTY TERMS OF PAYMENT ARE 2% 10 NET 30. Bidder may offer alternate terms here:___________________

DISCOUNT AND ALTERNATE TERMS WILL NOT BE USED IN AWARD DETERMINATION

DELIVERY: Delivery is FOB Destination (See Section D1) and is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified.

Bidder’s guaranteed delivery is _____ days. Note: Delivery time may be a factor in determining the winning bidder.

The County reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

NO BIDDER MAY WITHDRAW HIS BID WITHIN 45 DAYS AFTER THE ACTUAL DATE OF THE OPENING THEREOF.

Completed bids will be accepted until the above date and time indicated and should be sent to the Bureau of Purchase and Supplies address shown. Bids will be publicly opened at that time and may be read aloud. Late bids will NOT be considered and failure to complete this bid in its entirety may result in disqualification. By submitting a bid you are asking The County of Westchester to accept your offer for the sale of goods or services and you agree to all terms and conditions herein as well as understand the laws that govern Municipal Purchasing. Once the County has opened the bids, there can be no changes to price(s) or terms. In addition, there are no provisions to cancel after an award is made, except by the County, which maintains a unilateral right of cancellation.

IMPORTANT NOTICE: Copies of this bid may be downloaded from the Empire State Purchasing Group website at http://www.empirestatebidsystem.com the national BidNet website, or received from the office above. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

We strongly suggest you obtain/submit an official bid form.

Non-Bidder’s Response --We are not participating because: ___________________________________________________

Indicate if company submitting this bid is: _______ MBE and/or _______ WBE or _______ SDVOB

**Return this bid in its entirety and make a copy for your records** http://www.empirestatebidsystem.com

GENERAL TERMS AND CONDITIONS

A. INFORMATION FOR BIDDERS

A1. Each bid must be in a separate sealed envelope and addressed to the County Purchasing Agent at the County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, NY 10601 and shall have endorsed on the envelope the name and address of bidder, the date and time of Bid opening, and the Bureau of Purchase Bid number.

A2. In order to be valid, all bids must be properly signed and received by the Bureau by the time and date specified. It is recommended that proposals be submitted in advance to the specified due date and time to allow for a timely receipt. Late bids will not be considered.

A3. All bids must be priced per unit specified in the bid.

A4. All quotes should be for new equipment unless otherwise stated.

A5. Specifications contained herein are intended to be descriptive and not restrictive and to indicate the quality and the characteristics of the product that will be satisfactory. The use of a brand name, if listed, is for the purpose of describing the standard of quality, performance, and characteristics desired and are not intended to limit or restrict competition. Bids offering an equivalent will be considered if such product is clearly identified in the bid and are determined by the County of Westchester Purchasing Department to fully meet the salient characteristic requirements referenced in this inquiry. BPS will be the sole judge of the acceptability and may reject any bid for any reason including, but not limited to, Westchester County’s inability to determine that the item is an equivalent.

A6. Bidder shall note any deviation from specifications or the indicated brand clearly on the BPS bid form and submit circulars, specification sheets or samples with the bid as explanation. BPS reserves the right to accept equals when approved by the County, however, if exception is not noted on bid, the bidder is required to deliver brand specified. Only adding attachments to bid response is not acceptable.

A7. FUEL SURCHARGES: Westchester County will not pay any type of fuel surcharge on any items or contract. Any fuel surcharge added will be deleted from any payments made to vendor.

A8. SAMPLES: When required must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder’s expense and bidder is required to arrange for pick up.

A9. Full consideration is given to items meeting specifications and made with recycled materials.

A10. The County encourages and supports significant participation by business enterprises that are service-disabled veteran-owned and minority and/or woman owned for County contracts and purchases. We encourage all certified MBE and WBE to register their business online with our Office of Economic Development at https://westchestercatalyst.com/ to receive additional benefits.

A11. Bidder must warrant that the goods shall be delivered free of the rightful claim of any third person by way of infringement of patents, trademarks or copyright and that Bidder will, at his expense, defend any claims charging such infringement and will save the County harmless from all expensed, adverse judgments or losses resulting from such claim. In the event that such a rightful claim is made the Bidder shall either 1) secure permission for the County to rightfully use the goods; or

2) replace the goods with equivalent goods free and clear from all rightful claims for infringement of patents, trademarks or copyright; or 3) refund to the County the full purchase price of the goods.

A12. Vendors protesting or disputing bid specifications must do so in writing during the bid opening period (prior to the due date) to be considered. Such protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bid opening. Verbal protests may not be entertained.

A13. Should the vendor fail to perform as required by the specifications, the County may cancel the order and terminate the order/contract. In such event, the County will assume no responsibility for, nor will it reimburse the vendor for any expense or loss to the contractor because of such termination or cancellation. County will then purchase products/service on the open market and chargeback the difference to the defaulting vendor.

The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

A14. NON ASSIGNMENT: In accordance with NYS General Municipal Law 109, at no time during the duration of any contract resulting from this bid, shall the successful vendor be allowed to assign any portion of this contract to a third party without express written consent from Westchester County.

A15. If Bidder is a corporation, the Bid shall be signed in its correct corporate name by a duly authorized officer.

A16. If the Bidder is a partnership, the Bid shall be signed in the full name of the partnership by a duly authorized partner.

A17. BID DISTRIBUTION: Westchester County officially distributes its bidding documents through the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office directly. Copies of bidding documents obtained from any other sources are not considered official copies. Only those vendors who obtain bidding documents from either the Empire State Purchasing Group’s Bid Notification System or from our Bureau of Purchase and Supplies office are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from another source, it is recommended that you obtain an official copy.

Westchester County does not offer or supply anyone a list of people who have obtained a copy of these bid specifications.

A18. In the event of any conflict between the terms of this agreement and the terms of any schedule or attachment hereto, it is understood that the terms of this agreement shall be controlling.

A19. Any vendor receiving an award as a result of this bid recognizes that this agreement does not grant the vendor the exclusive right to perform the work for the County and that the County may enter into similar agreements with other vendors on an "as needed" basis.

https://westchestercatalyst.com

B. AWARD INFORMATION

B1. Awards may be made by individual item, grouped items or lot. The County reserves the right to reject any or all bids or any portion thereof.

B2. The Purchasing Agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the County may reject bids. It is not obligatory to make any such examinations however.

B3. The County of Westchester reserves the right to extend the use of bid pricing, in the event that the same item is required again, within a 12 month period of award.

Such extension shall be at the same prices, terms and conditions as set forth in the initial bid and must be mutually agreeable to both the vendor and the County of Westchester.

B4. For price and service agreements that go beyond a one-time purchase, The County of Westchester reserves the right to extend the contract under the same terms and conditions for up to twelve (12) months from date of expiration provided such extension is mutually agreeable to both the County and the Vendor.

B5. MATERIAL SAFETY DATA SHEETS: On any order containing a hazardous chemical, vendor must provide one (1) copy of the Material Safety Data Sheet for each item type with the shipment.

B6. SPECIAL NOTE REGARDING PUBLIC BID

OPENINGS: If this “Invitation For Bid” contains many line items and it is anticipated that there may be multiple responses, it may render an oral reading of every line item bid in every bid at the time of opening as impractical. Subsequent to bid opening, a bid summary sheet will be prepared and made available.

C. PAYMENT

C1. EFT POLICY: The County of Westchester remits vendor payments via an Electronic Funds Transfer ("EFT") program known as Vendor Direct. In lieu of receiving a check from the County, payments are remitted by EFT and automatically credited to the vendor’s designated bank account at the vendor’s financial institution. Vendors doing business with Westchester County, who are not already enrolled in the Vendor Direct program, will be required to promptly complete and submit an EFT authorization form supplied by the County in order to be paid. In rare cases, a hardship waiver may be granted if vendor presents proof that it is warranted. Any bidder taking exceptions to this requirement may be considered non responsive and bid may be rejected.

C2. PREPAYMENTS: Prepayments prior to shipment of item(s) ordered as a result of this bid will not be permitted unless specifically stated in the bid specifications set forth by the County of Westchester.

C3. Purchases by the County of Westchester are NOT subject to any Federal, State and Local Taxes. Do not include any of these taxes when bidding or invoicing.

C4. Westchester County does not complete credit applications. All Prices are in US Currency. Federal

ID# 13-6007353.

C5. Third party billing is not acceptable unless approved by the Purchasing Agent.

D. DELIVERY

D1. Prices shall be net, F.O.B. destination including transportation and delivery charges fully prepaid by the bidder to destination indicated in the proposal unless otherwise instructed in the bid specifications.

D2. Failure to deliver items or equipment that do not meet County specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor. The decision of the County Purchasing Agent as to reasonable compliance with delivery terms shall be final. Burden of proof of delay in receipt of order shall rest with the vendor.

D3. All items delivered must be guaranteed against faulty materials and workmanship. Deliveries of incorrect or faulty items will be rejected and returned to sender at vendors’ expense.

D4. All deliveries are to be considered PLATFORM DELIVERY unless otherwise indicated.

D5. Where deliveries are inside, such deliveries must be made to the specific floor, or area specified.

E. PURCHASES BY OTHER SCHOOL

DISTRICTS AND GOVERNMENTS

E1. As per New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s), if mutually agreeable by both parties.

E2. All political subdivisions will make purchases directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchases and shall accept sole responsibility for any payment due.

E3. All Purchases shall be subject to audit and inspection by other political subdivisions for which the purchase was made.

E4. All bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State, if called upon to do so. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

E5. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities or delivery points shall be resolved between the successful bidder and the other political subdivisions.

F. LAWS & EXECUTIVE ORDERS

F1. Bidder agrees to comply with the provisions of Executive Order No. 6-2007 which requires that all toys, jewelry or other similar items intended for use by children under the age of six which are sold to the County are lead-free and further agrees to complete a lead free merchandise certification upon award if applicable to the subject of this bid.

F2. The contractor shall comply with all the provisions of the laws of the State of New York and the United States of America which affect municipalities and municipal contracts, and more particularly the Labor Law, the General Municipal Law, The Workmen’s Compensation Law, the Lien Law, Personal Property Law, State Unemployment Insurance Law, Federal Social Security Law, State, Local and Municipal Health Law, Rules and Regulations, and any and all regulations promulgated by the State of New York and of amendments and additions thereto, insofar as the same shall be applicable to any contract awarded hereunder with the same force and effect as if set forth at length herein.

F3. All items furnished shall comply in all respects with applicable Federal, State and County Laws, rules, orders and regulations, including but not limited to the Federal Food, Drug and Cosmetic Act and subsequent decisions of the Department of Agriculture or any other administering agency.

F4. If the Bidder is an unincorporated business firm other than a partnership and a trade name is used, the bid shall be signed by the person(s) conducting the business. If applicable, the certificate required by the New York State General Business Law, Section 130 must be filed with the County Clerk of Westchester County.

F5. By submission of this bid, each bidder and each person signing on behalf of any bidder, certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder to any competitor: and

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

F6. The bidder certifies that this bid is made without any connection with any other person making a bid for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other officer or employee or person whose salary is payable in whole or in part from the County Treasury, is directly or indirectly interested therein, or in the supplies, materials and equipment to which it relates, or in any portion of the profits thereof. This provision shall not apply in instances of direct or indirect holdings of less than 1% of the stock of a corporation.

F7. If this project is a “Public Work” project and is subject to all the provisions contained in the New York State Labor Law. Any Contractor submitting a bid on this project shall acknowledge that said project is a “Public Work”. Contractor shall comply with all the provisions of the Labor Law, including but not limited to Article 8, 8-A and 9 of said Law. Contractor shall pay prevailing wages as defined by said Law to all laborers, workers and mechanics, and shall require all subcontractors to do the same. In order to ensure compliance with these provisions, the County shall be entitled to review and/or audit the Contractor’s payroll records from time to time and may require the Contractor to make such records available to the County either at the Contractor’s place of business or at a location designated by the County. The Contractor and subcontractor(s) if any shall submit to the County with all requests for payment, certified payrolls or transcripts of the original payroll record, subscribed and affirmed as true under the penalties of perjury.

F8. Any bidder indicating a State of New York or Federal GSA contract as the basis for their bid must complete this bid form fully and agree to the County’s use of the bid as the sole document supporting the price(s), terms and conditions offered herein.

F9. IRANIAN ENERGY SECTOR DIVESTMENT:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State finance law. The vendors signature on the bid form will be considered certification that the vendor is in compliance with all aspects of this regulation.

Revised 08/27/2025

STANDARD INSURANCE REQUIREMENTS FOR VENDORS

1. Prior to commencing work, and throughout the term of the Agreement, the Contractor shall obtain at its own cost and expense the required insurance as delineated below from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better. Contractor shall provide evidence of such insurance to the County of Westchester (“County”), either by providing a copy of policies and/or certificates as may be required and approved by the Director of Risk Management of the County (“Director”). The policies or certificates thereof shall provide that ten (10) days prior to cancellation or material change in the policy, notices of same shall be given to the Director either by overnight mail or personal delivery for all of the following stated insurance policies. All notices shall name the Contractor and identify the Agreement.

If at any time any of the policies required herein shall be or become unsatisfactory to the Director, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Director, the Contractor shall upon notice to that effect from the County, promptly obtain a new policy, and submit the policy or the certificate as requested by the Director to the Office of Risk Management of the County for approval by the Director. Upon failure of the Contractor to furnish, deliver and maintain such insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or terminated.

Failure of the Contractor to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Contractor concerning indemnification.

All property losses shall be made payable to the “County of Westchester” and adjusted with the appropriate County personnel.

In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of Contractor’s negligent acts or omissions under the Agreement or by virtue of the provisions of the labor law or other statute or any other reason, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims in form satisfactory to the Director.

In the event of any loss, if the Contractor maintains broader coverage and/or higher limits than the minimums identified herein, the County shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County.

2. The Contractor shall provide proof of the following coverage (if additional coverage is required for a specific agreement, those requirements will be described in the Agreement):

a) Workers' Compensation and Employer’s Liability. Certificate form C-105.2 or State Fund Insurance Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York."

Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE-200, available to download at:

http://www.wcb.ny.gov.

If the employer is self-insured for Workers’ Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers’ Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers’ Compensation Group Self-Insurance).

b) Commercial General Liability Insurance with a combined single limit of $1,000,000 (c.s.1) per occurrence and a $2,000,000 aggregate limit naming the “County of Westchester” as an additional insured on a primary and non-contributory basis. This insurance shall include the following coverages:

http://www.wcb.ny.gov/ i.Premises - Operations.

ii.Broad Form Contractual.

iii.Independent Contractor and Sub-Contractor.

iv.Products and Completed Operations.

c) Commercial Umbrella/Excess Insurance: $2,000,000 each Occurrence and Aggregate naming the “County of Westchester” as additional insured, written on a “follow the form” basis.

NOTE: Additional insured status shall be provided by standard or other endorsement that extends coverage to the County of Westchester for both on-going and completed operations.

All Contracts involving the use of explosives, demolition and/or underground work shall provide proof that XCU is covered.

d) Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications. This insurance shall include for bodily injury and property damage the following coverages and name the “County of Westchester” as additional insured:

(i) Owned automobiles.

(ii) Hired automobiles.

(iii) Non-owned automobiles.

3. All policies of the Contractor shall be endorsed to contain the following clauses:

a) Insurers shall have no right to recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance.

b) The clause "other insurance provisions" in a policy in which the County is named as an insured, shall not apply to the County.

c) The insurance companies issuing the policy or policies shall have no recourse against the County (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Contractor.

VENDOR AFFIRMATION

The Vendor affirms that they will comply with all applicable provisions of the Labor Law, Workers’ Compensation Law, and Federal Social Security Law in the performance of this contract. The Vendor further agrees to adhere to all rules and regulations promulgated by the U.S. Department of Labor, the New York State Commissioner of Labor, and any other applicable local, state, or federal laws, including all subsequent amendments and additions. Failure to sign this affirmation may result in bid disqualification.

BID NUMBER: RFB – WC - ____________________

Company Name:_________________________________ Signature:_________________________________

Official Title:_________________________ Print Name:___________________________ Date:___________

SPECIFICATIONS

INTRODUCTION

This is a solicitation in the form of an Invitation for Bids to provide Westchester County Government and other municipalities in Westchester County On-site Preventative Maintenance and repair service of Fire Apparatus.

This is a cooperative effort among municipalities in Westchester County to:

1. Establish a contract as contractor's primary offering to political subdivisions in Westchester County.

2. Achieve cost savings for vendors and government agencies through a single bid process that eliminates the need for multiple government bids and multiple responses by vendors.

3. Combine the requirements of government agencies regionally to achieve cost effective pricing.

ADDITIONAL INFORMATION FROM BIDDER

The County reserves the right to request from bidder additional information and representations after the opening of Bid Submissions. Bidder shall submit such information and representations within the time established by the County.

Failure to comply with the requirements of this Section shall be deemed grounds for rejection of a Bid Submission.

AWARD OF CONTRACT

The County will review the bid submissions and award the Contract for the services described herein to the bidder who is both responsive and responsible (as defined by New York State law) and offers the lowest Bid Price.

TERM OF CONTRACT AND RENEWAL

The initial term of Contract shall be one year and commence upon notice from Westchester County to Contractor.

Westchester County shall have the right in its best interest to renew Contract for up to four (4) additional one (1) year periods. If the County elects to renew Contract, the County will provide notice to Contractor ninety (90) days prior to the expiration date of Contract. Failure to notify Contractor within this time period shall not operate as a waiver of County's right to renew Contract. Within ten (10) Business Days of receiving such notice, Contractor shall submit a signed renewal to County. Each renewal shall be on the same terms and conditions as the prior term.

At the end of the initial term or any renewal Contractor shall, at the County's written request for an additional partial term, provide services as specified in Contract for a period not to exceed six

(6) months under the same terms and conditions as the prior term.

ACCEPTANCE

If Contractor is advised that any Services were unsatisfactory, then Contractor shall re-perform such Services until county or political subdivision is satisfied.

TERMINATION

The County may terminate the Contract for its convenience, without cause by providing Contractor with at least thirty (30) Business Days written notice.

PAYMENT

Invoices must contain details of all work performed. Copy of contract pricing page shall be attached to each invoice. A copy of Manufacturer's list price and discount shall be attached to all invoice that includes parts. Invoices must be legibly prepared showing the full description and price of service performed, contract number, and purchase order number.

Contractor shall be paid the Contract Price in accordance with amounts and rates set forth in the Bid Breakdown Pages for services rendered in accordance with the terms of the Contract.

REPORT OF CONTRACT PURCHASES:

Contractor shall furnish report of purchases made from contract the fifteenth of the month following the end of each three month period. The reports shall be in the following format:

Municipality Services Purchased Total

Failure to submit the required report may be cause for contract cancellation and disqualification of contractor for future contracts.

LAWS AND LICENSES

Contractor shall be familiar with the requirements of NFPA 1911 Standard on Inspection, Maintenance, Testing and Retirement of in-service Automotive Fire Apparatus current edition.

Contractor shall comply with all laws, regulations, rules, orders, requirements, and the like of federal state, and local governments, courts, governmental authorities, legislative bodies, boards, Fire Apparatus - Onsite Preventative Maintenance and Repair Westchester County agencies, commissions, and the like with respect to this Contract. If there is a conflict between or among any laws and specific requirements of this contract, then Contractor shall comply with the most stringent Law in each instance. By noting any specific Laws with particularity in this.

Contract or in any other prior or future communication, Contractor is not relieved of any obligation to comply with all Laws, and the County does not waive any rights it may have with respect to such compliance.

Contractor shall deliver all required licenses and certificates to the Purchasing Agent before commencement of the Work.

RECORDS

Contractor shall maintain all records and reports required by Contract, by Law, by best practices, and by industry standards. Immediately upon request from County, Contractor shall provide access to all such records and reports for County review.

INSURANCE

The Contract may be terminated for cause if Contractor fails to comply with the terms of this Section. Contractor shall comply with the insurance requirements before performing any Work.

During performance of this Contract and up to the date of final acceptance of the Work, Contractor shall effect and maintain with companies satisfactory to the County the types of insurance, in the amounts shown on the standardized insurance form.

Bidder shall fill out the attached standardized insurance form.

CONTRACT PRICE

Prices must be net and must include all services described herein, delivery and freight charges.

Prices are to be F.0.B. destination only including inside delivery and loading and unloading by contractor.

The County is exempt from the payment of all state and local sales and use taxes; the Bid Price shall not include the amount of any such taxes.

Bidders shall provide prices for all items presented in this IFB in addition to the Bid Price. The County reserves the right to reject Bid Submissions with an obviously unbalanced bid pricing or to make no award for individual items if individual bid prices are deemed to be unbalanced or excessive. Determination of an unbalanced Bid Submission shall be at the sole discretion of the County.

Price shall remain firm for the term of the contract.

BIDDER REQUIREMENTS

Bidder shall meet the following requirements and submit necessary information with its Bid Submission. Failure to comply with these requirements shall constitute grounds for rejection of your Bid Submission. The County reserves the right to determine that a Bidder has substantially met all the bid requirements and/or to ask Bidder for additional information and samples after the Bid Opening. .

I. Bidder shall submit a list of all required licenses, permits, and certifications with its bid submission. Bidder shall submit with its bid copies of all required licenses and certificates and verification of employee training. Bidder shall submit such documents with its bid submission as Schedule 1.

2. Bidder as currently constituted shall have been in the business of providing the services described herein for a minimum of one (1) year as of the Bid Due Date. Bidder shall submit documents that provide evidence of same with its bid submission as Schedule 2.

3. Bidder shall have completed within the past two (2) years at least three (3) contracts that are of similar size, scope, complexity, and nature to those required hereunder ("Similar Services"). For each of the three contracts, Bidder shall submit with its bid submission as Schedule 3:

a. The name of the client and a brief description of the client;

b. A brief description of the contract, including a description of the services provided;

c. The dates during which the contracts were in effect; and

d. The name of a contact person for each such contract together with his/her role with respect to the contract and his/her current title, address, and telephone number.

4. Bidder shall fill out the attached standardized insurance form and submit it with bid.

Bidder shall submit with its bid submission as Schedule 4.

SCOPE OF WORK

Services shall include, but not limited to, on-site preventive maintenance and repair of Fire Apparatus in accordance with NFPA 1911 Standard for the Maintenance, Testing and Retirement of In-service Automotive Fire Apparatus, current edition. All services shall be performed by employees properly trained and certified to provide the services described herein. Services Shall Include:

□ Aerial Maintenance

□ Fire Pump Maintenance And Repairs

□ General Vehicle Repair

□ Complete Air Brake Repair and Maintenance

□ Roadside Breakdown Response

□ Road and Pump Transmission Service

□ Fluid Sample Analysis

Generator Servicing and Repair

Electrical Repair Telma Brake Retarding System

RESPONSE TIME.

Response to all requests for services shall be within 24 hours of notification.

EMERGENCY RESPONSE

Contractor must be capable of responding to an emergency within 12 hours notification.

Contractor must provide a 24-hours access phone number. _

PREVENTATIVE MAINTENANCE SERVICE

Complete Service - Includes Chassis, Fire Pump and Aerial Service if the vehicle is so equipped (see schedules 1, 2 and 3).

SCHEDULE 1: Chassis Service

SCHEDULE 2: Pump Service

SCHEDULE 3: Aerial Service and

SCHEDULE 4: Miscellaneous Service

ADDITIONAL WORK RECOMMENDATION REPORT

During the Preventative Maintenance service and inspection, a list of any recommended repairs shall be provided in an itemized written report for each unit. No repair work shall be performed without authorization.

GENERAL VEHICLE REPAIR

Work to repair or replace defective components such as rebuilding valves, repacking pumps, repairing lighting, etc., shall be billed at an hourly rate.

SCHEDULE 1 - CHASSIS INSPECTION PREVENTIVE MAINTENANCE PROGRAM

Chassis Service Includes checking cooling system, engine belts, batteries, all electrical component, steering, transmission, engine, axles, and axle components

□ Grease chassis (lubrication chart required).

□ Change engine Oil

□ Change all fuel and oil filters (does not include air filters and air dryer filter kit if so equipped).

□ Change Air Filter - Dirty or Not (Cost of Filter additional)

□ Check all other fluid levels and top off (transmission, axles, power steering, Coolant, Window Washer, etc.).

□ Inspect all drive belts and adjust if necessary.

□ Grease and inspect driveline.

□ Inspect undercarriage mounting bolts and supports for cab, body and step supports (does not include torque box, outriggers, etc. on aerial devices).

□ Inspect radiator and hoses. Test anti freeze and coolant conditioners (does not include radiator flushing or price for anti freeze and conditioners).

□ Hydrometer check all batteries where applicable and perform load test. Check all connections.

□ Resurface battery terminals and re-coat.

□ Check engine tachometers and UL test tachometer for operation.

□ Inspect all engine and transmission linkages, cables, mounts, etc.

□ Test all signal, warning, and miscellaneous lights.

Oil analysis and testing performed upon request at an additional cost.

SCHEDULE 2 - PUMPER PREVENTIVE MAINTENANCE

Pump service Includes pressure test, vacuum test, priming system test, relief valve or pressure governor, transfer valve, pump packing, piping and gauges (see attached pump maintenance schedule 2).

□ Inspect and lubricate all ball valves and control linkages.

□ Grease pump as recommended by manufacturer.

□ Inspect and grease driveline, including u-joints.

□ Fill primer reservoir, lubricate and test primer for proper operation.

□ Perform pump vacuum test (22.511 for IO minutes). Record results. Must meet NFPA Standard

□ Inspect pump shift system - electric, air, vacuum, or manual.

□ Operate pump relief valve or engine governor and operate transfer valve if so equipped.

□ Check pump packing and adjust if necessary.

□ Circulate pump for 20 minutes.

□ Adjust gauges as required (if not sealed type).

□ Inspect hose reel. Lubricate chain and grease points.

□ Inspect booster tank exterior and mounting.

□ Change oil in pump transfer case.

Oil analysis of pump transmission oil and flow testing of pumps for rated capacities performed upon request at an additional cost.

SCHEDULE 3 - AERIAL PREVENTIVE MAINTENANCE PROGRAM

Aerial service Includes checking proper extension, elevation and rotation of aerial device, comparing operation times to manufacturer and NFPA standards, inspecting cables, hydraulic lines, electrical system, and general lubrication.

□ Check hydraulic oil level in reservoir.

□ Check for hydraulic leaks.

□ Check emergency power system for operation.

□ Check all lights, switches and gauges for proper operation.

□ Check outrigger footpads for smoothness of operation and lubricate.

□ Check all outrigger functions for smoothness of operation and compare operation time to manufacturer and NFPA requirements.

□ Check lift, telescope and rotation controls for proper operation.

□ Check manual overrides and interlocks, if applicable, for proper operation.

□ Check waterway for proper lubrication and scratches on telescoping tubes and sand scratches as necessary, if so equipped.

□ Check slip tube alignment and cables for proper tension.

□ Check angle indicators for proper operation.

□ Lubricate all grease fittings.

□ Check PTO and hydraulic pump for mounting or leakage.

□ Check outrigger jacks, ladder extension and lift cylinders for drift down check, per NFPA, and perform external visual inspection for abnormalities.

□ Check mounting of hydraulic, electric, and water swivel for mounting to turntable.

□ Check wiring on electrical swivel for binding, twisting and connection.

□ Check rotation motor for security and leakage.

□ Check extend/retract cables and ladder locks and adjust, if applicable.

SCHEDULE 3 - AERIAL PREVENTIVE MAINTENANCE PROGRAM (Continued)

□ Check ladder roller guides for security or binding.

□ Visually inspect all welds for cracks.

□ Clean hydraulic pilot filter, if applicable.

□ Check inner jack box for alignment in outer box.

□ Check extension beams on outriggers for alignment and hydraulic hose wear.

□ Check oil tank mounting.

□ Re-torque turntable bearing bolts (annually).

□ Re-torque substructure bolts to frame (annually).

□ Re-torque rotation gear to turntable bolts (annually).

Oil analysis and testing performed upon request at an additional cost.

Docs not include Hydraulic Filters.

Does not include cleaning ladder and lubricating ladder slides

SCHEDULE 4 - MISCELLANEOUS SERVICES

Miscellaneous service procedures are performed as requested at the hourly rate plus parts.

1. Inspect brake linings, verify proper brake adjustment, check air system for proper operation.

2. Complete brake overhaul.

3. Ladder cleaning, degreasing and lubrication.

4. Air conditioning service & repair.

5. Generator service, including PTO repair

6. Automatic transmission service.

7. Automatic transmission with internal filters

8. Rear axle service.

9. Wheel end service.

10. Radiator and coolant service (flush and fluid replacement only).

11. Foam system and leak test (customer to supply foam).

12. Power steering fluid and filter change.

13.Vehicle evaluation.

14. New York State heavy truck inspection scheduling, pick up & delivery.

15. Cleaning ladder and lubricating ladder slides

16. Chassis & driveline lubrication.

17. Test all signal, warning and miscellaneous lighting.

Fire Apparatus Preventative Maintenance and Repair Westchester County

PRICE BREAKDOWN PAGES

The prices set forth below represent pricing offered by vendor to provide the specified services described herein. Prices must be net and must include all services described herein, delivery and freight charges. Prices are to be F.O.B. destination only including inside delivery and loading and unloading by contractor.

TABLE 1

PREVENTATIVE MAINTENANCE PRICING

(SCHEDULES 1, 2 and 3)

INCLUDED IN PRICING NOT INCLUDED IN PRICING

- Labor - Air Filter (Engine)

- Engine Oil - Air Dryer Kit

- Oil Filters (Engine) - Any Special Filters (Hydraulics, etc.)

- Grease - Anti-Freeze, or Coolant Conditioners

- External Transmission Filter - Synthetic Fluids, i.e., “Transysnd”

- Road Transmission Oil - Aerial Hydraulic Filters

- Air Compressor Air Filter - Hydraulic Fluid

- All Fuel Filters, Fuel Pro Elements (except

Racor Type)

- Hydraulic Filters for Aerial Service

- Typical Lubricants - Torque Box, Outriggers, etc. on Aerial Devices

- Pump Transmission Oil - Radiator Flushing or Price for Anti-Freeze and Conditioners

- Cleaning Ladder and Lubricating Ladder Slides

COMPLETE SERVICE- Includes labor and parts listed in Table 1 Complete Service Consists of Chassis Service, Fire Pump and Aerial Service if the vehicle is so equipped.

COMPLETE SERVICE

Aerial trucks with pumps, 75' - JOO' ladders & platforms $ Aerial Booms (Tele-Squirt, Articulating) $ Aerial trucks without pumps $ Rescue units with pumps $ Tankers with Class "A" pumps $ Class "A" pumpers $ Tankers with PTO pumps $ Rescue units without pumps $ Mini-pumper $ Field Service Charge Includes Fuel, Getting Service Vehicle to Job Location, and Tolls $

Fire Apparatus Preventative Maintenance and Repair Westchester County

CHASSIS SERVICE ONLY - SCHEDULE 1 - Chassis service Includes checking cooling system, engine belts, batteries, all electrical components, steering, transmission, engine, axles, and axle components.

CHASSIS SERVICE ONLY - SCHEDULE 1 $Aerial trucks without pumps $Aerial trucks with Class "A" Pumps

Class "A" pumpers Rescue units $ Mini-pumpers $ SUV style vehicles- diesel engine extra $ Analysis. OIL $

Field Service Charge Includes Fuel, Getting Service Vehicle to Job Location, and Tolls $

PUMP SERVICE ONLY - SCHEDULE 2 - Pump service includes pressure test, vacuum test, priming system test, relief valve or pressure governor, transfer valve, pump packing, piping and gauges.

PUMP SERVICE ONLY-SCHEDULE 2

Aerial Trucks with class "A" pumps and waterways $ Class "A" pumpers $ Tankers with class "A" pumps $ Tankers with PTO pumps $ Rescues with PTO pumps $ Mini-pumpers $ Oil analysis $ Field Service Charge Includes Fuel, Getting Service Vehicle to Job Location, and Tolls $

AERIAL SERVICE ONLY - SCHEDULE 3 - Aerial service - Includes checking proper extension, elevation and rotation of aerial device, comparing operation times to manufacturer and NFPA standards, inspecting cables, hydraulic lines, electrical system, and general lubrication.

AERIAL SERVICE ONLY - SCHEDULE 3

Aerial device, service only (cleaning & lubrication not included) $ Oil analysis $ Field Service Charge Includes Fuel, Getting Service Vehicle to Job Location, and Tolls $

GENERAL VEHICLE REPAIR

Work to repair or replace defective components such as rebuilding valves, repacking pumps, repairing lighting, miscellaneous service etc., Shall be billed at an hourly rate plus parts.

General Vehicle Repair Per Hour Rate General Vehicle Repair $

PARTS: Discount from Manufacturer's List Price for parts and filters 10% Discount

A copy of Manufacturer's list price and discount shall be attached to all invoice that includes parts.

TERMS OF PAYMENT:

WESTCHESTER COUNTY EQUIPMENT LIST

The following is a list of the Westchester County Department of Emergency Service's Fire Apparatuses to be maintained and repaired under the terms and conditions of this agreement. The County of Westchester reserves the right to add or delete vehicles from this list:

Ladder 7: 2003 Smeal Ladder Truck, I 05’ no pump Unit# L-7, Serial# 303170

Engine 7: 2018 Freightliner/Ferrara L9 Cummins diesel 3000EVS Allison Transmission 1500 gpm Hale Qmax VIN# IFVACFE8KHKJ7591

R 77 2020 Spartan/Hackney 12 Cummins Diesel 4000EVS Allison transmission Thelma brake system 25K W Onan PTO generator

Freightliner U77, 2000 Freightliner, 24 ft. Box Truck Vin number I FVXJJCB6YHA6630 Caterpillar 3126B Engine Allison MD Series Transmission Telma Braking System Kussmaul Auto Charge 12 Maxon MTB-25 Tuk-A-Way Elec/Hyd Liftgate

Haz Mat Truck, HM I 2007 Spartan/Hackney Vin number 4S7HT2M9l7COS8138 Caterpillar C-7 330Hp Engine Allison 3000EVS 6 SPEED Transmission Onan 25 Kw Protec Series PTO Generator IOTA 45 Amp Battery Charger/ Conditioner Hackney ADS Stair System

TL-60 2025 Rosenbauer 100 foot mid-mount Tower Ladder, 2250 gpm pump, 300 gallon tank, X15 Cummins diesel engine, 5 speed Allison

Engine 9 2010 Ferrara Cinder, 1500 gpm pump, 500 gallon tank, Cummins diesel engine, 5 speed Allison

Price Adjustments:

Any requests for reasonable price adjustments must be submitted thirty (30} days prior to the contract anniversary date. The contract also includes an escalation option whereby the price may be increased up to 10% annually over the previous year price by mutual consent, in writing, prior to expiration. The County Purchasing Agent reserves the right to accept the increase or reject and rebid the contract.

Fire Apparatus Preventative Maintenance and Repair

FIRE DEPARTMENT LIST

ARCHVILLE FD

ARDSLEY FD

ARMONKFD

BANKSVILLE FD

BEDFORD FD

BEDFORD HILLS CORR.

BEDFORD HILLS FD

BRIARCLIFF FD

BUCHANAN FD

CHAPPAQUA FD

CONTINENTAL VILLAGE FD

CROTON FALLS FD

CROTON FD

DOBBS FERRY FD

EASTCHESTER FD

ELMSFORD FD

FAIRVIEW FD

GOLDENS BRIDGE FD

GRASSLANDS FD

GREENVILLE FD

HARRISON FD

HARTSDALE FD

HASTINGS FD

HAWTHORNE FD

IRVINGTON FD

KATONAHFD

LARCHMONT FD

MAM'K TOWN FD

MAM'K VILLAGE FD

METRO-NORTH RAILROAD

MILLWOOD FD

MOHEGAN FD

MONTROSE FD

MOUNT KISCO FD

MOUNT VERNON FD

NEW ROCHELLE FD

NO. WHITE PLAINS FD

OSSINING FD

PEEKSKILL FD

Westchester County

Fire Apparatus Preventative Maintenance and Repair

FIRE DEPARTMENT LIST CONTINUED

PELHAM FD

PELHAM MANOR FD

PLEASANTVILLE FD

POCANTICO HILLS FD

PORT CHESTER FD

POUND RIDGE FD

PURCHASE FD

RYE BROOK FD

RYEFD

SCARSDALE FD

SLEEPY HOLLOW FD

SOMERS FD

SOUTH SALEM FD

TARRYTOWN FD

THORNWOODFD

V.A.HUDSON VALLEY

VALHALLA FD

VERPLANCK FD

VISTA FD

WEST HARRISON FD

WESTCHESTER CO. AIRPORT

WHITE PLAINS FD

YONKERS FD

YORKTOWN HOTS FD

Westchester County