Maintenance & Operation Parts, Supplies, Equipment & Services

New Braunfels Independent School District is requesting proposals for maintenance and operation parts, supplies, equipment, and services on an as-needed basis under RFP 25-06, with proposals due June 30, 2026. The District intends to award multiple five-year vendor contracts with no minimum guaranteed item quantities or dollar amounts.

Vendors may propose pricing based on regular retail shelf prices or discounts off retail prices across one or multiple product categories. The solicitation does not specify a fixed list of items; rather, vendors submit proposals offering their standard pricing or discount structures for District procurement. Evaluation criteria are proposed pricing (40% weight), proposed discounts (20%), experience and qualifications (20%), return policy (10%), and references (10%). The District reserves the right to award multiple contractors based on best value rather than lowest price alone.

Payment terms are Net 30 days, though vendors may offer prompt payment discounts such as 2% for payment within 10 days. All deliveries must be freight prepaid, F.O.B. Destination, with prices including all freight and delivery charges.

Proposals must include completed vendor-information forms, references, exception statements, felony conviction disclosures, conflict-of-interest statements, and federal compliance certifications including debarment status, Buy American Act compliance, and environmental standards. Unsigned or late proposals will be rejected without evaluation.

The District is a member of the Central Texas Purchasing Alliance (CTPA), allowing other CTPA member districts to adopt awarded contracts. Questions are due June 20, 2026. No pre-proposal meeting or site visit is required. Contract awards may be made incrementally throughout the solicitation period, with all contracts concluding by June 30, 2030.