Maintenance & Operation Parts, Supplies, Equipment & Services RFP Summary

This document is a Request for Proposals issued by New Braunfels Independent School District (NBISD) in Texas for maintenance and operation parts, supplies, equipment, and services on an as-needed basis under RFP 25-06. The District seeks proposals from multiple vendors to establish five-year contracts with no minimum guaranteed item quantities or dollar amounts. The solicitation does not specify a fixed list of items; instead, vendors submit proposals offering their standard pricing or discount structures across one or multiple product categories. Proposals are due June 30, 2026, with questions due by June 20, 2026. No pre-proposal meeting or site visit is required. Contract awards may be made incrementally throughout the solicitation period, with all contracts concluding by June 30, 2030.

Pricing proposals must include either regular retail shelf prices or discounts off retail prices, with evaluation weighted as follows: proposed pricing (40%), proposed discounts (20%), experience and qualifications (20%), return policy (10%), and references (10%). The District reserves the right to award multiple contractors based on best value rather than lowest price alone. Payment terms are Net 30 days, though vendors may offer prompt payment discounts such as 2% for payment within 10 days. All deliveries must be freight prepaid, F.O.B. Destination, with prices including all freight and delivery charges. Proposals must include completed vendor-information forms, references, exception statements, felony conviction disclosures, conflict-of-interest statements, and federal compliance certifications including debarment status, Buy American Act compliance, and environmental standards. The District is a member of the Central Texas Purchasing Alliance (CTPA), allowing other CTPA member districts to adopt awarded contracts.