Maintenance of Street Lighting on all Roads Within the Miami Beach City Limits

The work shall consist of service, repair, and maintenance of all roads in the City of Miami Beach, including State Roadway Street Lighting System (hereinafter referred to as the Lighting System), which consists of an approximate minimum of 834 street lighting fixtures located along Florida Department of Transportation (FDOT) arterial roadways, and 400 decorative lights. The Contractor(s) will perform continuous repairs and maintenance to the Lighting System to include light pole assemblies, foundation base, wiring, luminaire assembles, conductors, grounding system, pole cable distribution system, fuses, ballast assemblies, pull boxes, conduits, load center, transformers, control devices, photocells, service points, and other related miscellaneous subsystems and appurtenances, in accordance with the requirements of the Contract Documents or as directed by the Public Works Director, or the Street Lighting Operations Supervisor, herewith called Public Works-Operations located at 451 Dade Boulevard, Miami Beach, Florida. The technical specifications cover the furnishing of all labor, materials, tools, testing, and equipment necessary to maintain the Lighting System (Group 1) in accordance with the latest minimum standards of the National Electrical Code (NEC) and the City's electrical standards. The City may, but is not required to, seek any additional labor, services, and materials needed to maintain the Lighting System pursuant to Group 2 under Appendix C, Cost Proposal Form. GROUP 1 MAINTENANCE & SERVICES B3.1. Maintenance: The Contractor shall ensure that all maintenance services comply with the following: B3.1.1 Check the physical condition of the concrete base, T-base, hand-hole cover, and base fasteners. B3.1.2 Check the power feed to the fuse to protect the luminaire. B3.1.3 Check the fuse and fuse holder as well as their close fit. Replace the fuse and fuse holder as required. B3.1.4 Physical check of pole circuit grounding. B3.1.5 Check the physical condition of the arm and the luminaries, replacing components as required. B3.1.6 Check current feed to luminaries to detect possible wiring problems inside the pole and arm. B3.1.7 Check lamp condition and replace as required. B3.1.8 Check power door and replace as required. B3.1.9 Perform a visual inspection of the illumination pattern for correctness. B3.2. System Evaluation: B3.2.1 The City will evaluate the Lighting System on an as-needed basis. Any unsatisfactory situation that falls within the scope of this Contract shall be corrected when requested by Public WorksOperations within 48 hours. B3.2.2 The Contractor shall perform a complete safety check at each location where any maintenance or work of any type is performed; this safety check shall be noted in the street light maintenance work order form. This form shall indicate the work order number and be signed by the Contractor Master or Journeyman Electrician licensed in Miami-Dade County or the State of Florida. B3.3. Materials and Construction: All materials and construction shall be in compliance with these specifications. B3.3.1. All materials delivered to the job shall be new and of the best quality of their respective grades, in accordance with the following specifications, and packed in their original sealed containers. All materials to be installed shall bear the Underwriters Laboratories, Inc. (U.L.) label. B3.3.2 The Contractor shall use materials mentioned in these specifications as standard, and in no case will a substitute be allowed without written approval by Public Works Operations. B3.3.3 All work and materials shall be protected at all times. During installation, conduit openings shall be closed with protective caps, and all materials shall be covered and protected against dirt, water, and mechanical or other injuries. All materials damaged during construction shall be replaced or repaired to the original condition by the Contractor. B3.4. Contractor Patrol and Maintenance Crews: B3.4.1 Dispatch patrol crews shall be responsible for conducting bi-weekly patrols of the Lighting System. Patrol logs shall be provided to the City and include the employees time card, indicating a nighttime inspection/operation, and shall be included with the monthly invoice. The patrol crew shall immediately report any streetlight outages or service disruptions requiring repair and shall perform minor maintenance tasks, including, but not limited to adjusting or replacing luminaries, lamps, parabolic lenses, fuses, and photocells. All lighting outages shall be addressed within 48 hours of being reported by Public Works-Operations. B3.4.2 Log all activities, disruptions, and minor repairs in an inspection spreadsheet form that is preferably compatible with Geographic Information System (GIS) for potential integration into a citywide map. These logs should be available upon request on a monthly, quarterly, or annual basis and must include all Lighting System outages and repairs. The Contractor must maintain at a minimum 92% of the lights in working condition, as verified through nightly inspections conducted by the Contractor and the Public Works-Operations staff. B3.4.3 Perform repairs reported by the patrol crews or directed by Public Works-Operations every Monday through Friday. During the required bi-weekly day inspection, the Contractor must report within 24 hours any lights found not working. B3.4.4 Respond immediately to emergency or hazardous conditions related to the Lighting System, 24 hours a day, seven days a week, when directed by Public Works Operations. B3.4.5 For all emergencies and as directed by Public Works-Operations, dispatch maintenance and repair crews with sufficient personnel, material, and equipment resources to safely secure the disruption site and complete the work within 2 hours of an outage being reported to the Contractor or identified by the patrol crew. B3.5. Permits: B3.5.1 The Contractor must obtain an annual permit for annual maintenance within the State Roadways (Roadway) from the City of Miami Beach Engineering Right-of-Way Division and the Florida Department of Transportation. There will be no permit fee by the City. If Florida requires a permit fee, the Contractor shall pay the annual permit fee. The City will reimburse the Contractor 100% of the cost of the permits only. Proof of cost will be required for permit(s) attained at the time of invoicing. No administrative fee is allowed to be assessed to the cost of the permit(s), and costs for re-inspections will not be reimbursed. B3.5.2 When obtaining permits, Contractor must meet all the Maintenance of Traffic (MOT) standards per the latest Florida Department of Transportation Construction Manual. B3.5.3 Lane closures are to be approved by Public Works-Operations. All planned lane or road closures on Miami-Dade County roadways must be formally permitted via the Department of Transportation & Public Works (DTPW). Any major Roadway intersection that requires significant work, such as trenching, will require the presence of an off-duty police officer. B3.5.4 When obtaining permits, the Contractor shall give adequate notice to those in control of all properties affected by the maintenance or construction activities. B3.6. Conduit Wiring: Conduit and wiring are the same in all locations with minor changes as needed per location (refer to Appendix E, Miami Beach Citywide Lighting Standards). Underground Conduit shall consist of 2 inch, Schedule 40 PVC. electrical grade conduit. Conduit shall be installed at least 36 inches below grade. Conduits must be securely attached using approved couplings to the base sleeves integrated into light pole foundations and electrical pull boxes. Wiring shall consist of #6 THW copper conductors and #6 THW copper grounding wire. B3.7. Ground Rod: Two (2), Ten (10) foot copper/clad ground rods shall be installed in each electrical pull box, and an electric light pole shall be securely grounded as per the NEC and the City of Miami Beach electrical standard. Electrical wiring will extend through the bases for connection to each pole. The work shall include all excavation, backfill, materials, and labor. Where such surface restoration is required, all work shall be performed in accordance with City standards. Warning tape shall be placed at least one foot above all electrical conduits. Standoffs shall be used in accordance with the public utility company or as directed. The Contractor shall also supply and install all items necessary for the proper operation of the Lighting System, including photocells, a ground wire connected to the ground lug at the pole base as shown on the electrical diagram, inline fuses and holders, non-delay fuses rated at 5 amps (either 300 volt or 600 volts depending on each pole), appropriate connectors, miscellaneous wiring, and related items. B3.8. Utility Locations: It is the Contractor's responsibility to call for and coordinate all Electrical Utility markings with Sunshine State One Call. B3.9. Voltage: The contractor shall verify the appropriate voltage of the work to be performed on-site. B3.10.Trench Restoration and Compacting: Trench restoration, compaction, and pavement restoration shall be performed by the Contractor per City standards and the FDOT Construction Standards. B3.11. Disposal of Mercury, Vapor and High-Pressure Sodium Lamps (at the expense of the Contractor): A3.11.1 Contractor shall be responsible for selecting a recycling company that complies with all County, State, and Federal regulations and laws. A3.11.2 Disposal of mercury, vapor, and high-pressure lamps shall be done by one of the recycling companies listed by the Florida Department of Environmental Protection (DEP). The Contractor is responsible for always complying with the latest legislative rules regarding mercury vapor lamps and high-pressure sodium lamps. During the implementation of the Contract, evidence of the recycling process shall be presented quarterly to Public Works-Operations utilizing a service ticket issued by the recycling company to the Contractor. This ticket shall contain the Contractors name and address of the Contractor, the date, and the number of items recycled.