Maintenance of Sports Fields

Dorchester County, South Carolina has issued Invitation for Bids (IFB) No. 2025-39 for the maintenance of sports fields at Davis-Bailey Park located at 5190 East Jim Bilton Boulevard, St. George, SC 29477. The procurement seeks a qualified contractor to provide comprehensive, year-round turf maintenance services for three athletic fields consisting of two baseball fields (approximately 0.8 acres each) and one multipurpose field (approximately 2.0 acres). The scope of work encompasses a detailed seasonal maintenance program spanning four phases—Early Spring, Late Spring, Summer, and Fall—with 20 distinct maintenance activities including pre-emergent and post-emergent herbicide applications, fertilization with potassium-based products for disease resistance and winter dormancy, Clemson soil analysis, core aeration (two applications annually), insect control treatments, and top-dressing applications utilizing 150 tons of specification-grade washed sand per application. The contractor must apply all treatments in accordance with manufacturer instructions, industry best practices, and applicable regulations while maintaining comprehensive records of all applications and coordinating work schedules to minimize interference with field usage. Required qualifications include properly licensed personnel capable of executing the full scope of work. The bid submission deadline is June 4, 2025 at 2:00 pm, with the last day for submitting questions set for May 30, 2025 at 5:00 pm. The contract term will be one year with the potential for up to four additional one-year renewals, and payment terms are established at 30 days following approved invoices.

The solicitation documents do not specify any set-aside designations or restrictions limiting bidder eligibility to disadvantaged enterprises or other protected classifications. No incumbent contractor or existing vendor information is referenced in the available documentation. The bid pricing table provided serves as a blank template for contractors to submit their proposed costs for each of the 20 maintenance activities and applications outlined in the maintenance calendar. While specific award values or budget ranges are not disclosed in the posted materials, the comprehensive nature of the three-field maintenance program with year-round seasonal treatments and the potential for contract renewal over a five-year period indicates a substantial service contract. Interested contractors must submit a proposed maintenance calendar for County approval prior to commencing work and coordinate all activities to ensure compliance with the detailed specifications and County requirements.