Maintenance Coverage and Parts

The Texas Commission on Environmental Quality (TCEQ), specifically the Air Monitoring Division, is seeking a maintenance coverage and parts contract for laboratory instrumentation, with Bid Number 582-26-11551 due on October 16, 2025, at 2:00 PM CST. The procurement covers specific equipment including 40 Silica Plus Short Cartridges, 5 Pre-Column VanGuard CORTECS C18 columns, and 5 CORTECS C18 columns, along with one year of maintenance coverage for a FlexCHOICE Carbon 14 system from Waters Corporation. The contract requires a contractor to provide comprehensive support for an Ultra Performance Liquid Chromatography (UPLC) system, including troubleshooting, repair, and remote diagnostic services for the Air Laboratory in Austin, TX. Required qualifications include factory-certified personnel with at least one year of direct experience with liquid chromatography instruments, and the ability to provide real-time remote troubleshooting with VeriSign certification and 128-bit SSL encryption. The contract period will run from full execution or October 15, 2025, through August 31, 2026, with contractors required to initiate service within 24 hours of a service call and complete repairs within 3 working days. Potential bidders must submit questions by October 9, 2025, at 12:00 PM CST, with electronic submissions accepted via TCEQebid@tceq.texas.gov.

The solicitation includes multiple preference options for Texas bidders, specifically favoring goods produced by Texas residents, service-disabled veterans, or agricultural products from Texas. Vendors must possess an Employer Identification Number (EIN) and are encouraged to provide responses that precisely match the specifications. The procurement allows for potential set-asides and preferences for Texas-based businesses, including those owned by service-disabled veterans. While no specific budget range is explicitly stated, the procurement suggests a focused, targeted acquisition for specialized laboratory maintenance services. The TCEQ reserves the right to terminate contracts for cause and make awards based on the best interests of the state. Vendors must comply with various state regulations, including restrictions on technologies from specific countries and requirements for handling state data and information systems. The solicitation is being advertised under Texas Government Code Section 2155.067, with the issuing office indicating that the requested items may be proprietary to a specific manufacturer.