Maintenance and Repairs for Cooling and Refrigeration Equipment at WMCI

The Wyoming Department of Administration and Information, Purchasing Section, is soliciting bids on behalf of the Wyoming Department of Corrections for maintenance and repair services on cooling, freezing, and refrigeration equipment at the Wyoming Medium Correctional Institution (WMCI) in Torrington, with bids due August 21, 2026 and questions due August 14, 2026.

The scope covers as-needed maintenance and repair of seven cold carts, two serving lines, six walk-in coolers, one walk-in chill blaster, three walk-in freezers, three standalone refrigerators, one standalone freezer, and two double reach-in coolers. Bidders must specify acceptance validity and delivery timeframes for service calls.

Pricing shall be submitted on an hourly rate basis with separate rates for regular business hours, after-hours, and emergency call-out services. All hourly rates must include round-trip travel costs from the technician's business office to the facility. Bidders must also specify a percentage markup for materials charged at cost, travel expenses per mile, and lead time for service. Transportation charges are prepaid. All quoted prices must exclude federal, state, county, and municipal taxes.

Preference will be given in accordance with W.S. 9-2-3204(b)(iv)(G), and resident certification numbers must be obtained by the bid due date. Foreign corporations must obtain a certificate of authority from the Wyoming Secretary of State prior to transacting business.

All bids must be submitted in PDF, Excel, or Microsoft Office format through the Public Purchase online system. Submissions not completely uploaded by 2:00 p.m. Mountain Time on August 21 will be deemed non-responsive and eliminated. Bidders are responsible for monitoring Public Purchase for addenda, answers to questions, and award information; the Wyoming Procurement Office will not communicate updates via email, fax, mail, or telephone. Payment terms will be negotiated based on a schedule determined by both parties, with invoices paid upon successful completion of deliverables and written acceptance by the Agency.