Maintenance and Repair Services for Leonard WTP Emergency Chlorine Scrubber System

The North Texas Municipal Water District (NTMWD) is seeking sealed bids for an annual contract (Bid No. 26-078-V) to provide comprehensive maintenance and repair services for two Emergency Chlorine Wet Scrubbers located at the Leonard Water Treatment Plant in Leonard, Texas. The procurement seeks a qualified contractor to perform routine monthly, quarterly, and annual preventive maintenance, equipment repairs, and 24/7 emergency response services for De Nora EST Type 910/942/955 Emergency Chlorine Scrubber Systems. Key deliverables include equipment inspection, pump and motor repairs, chemical system maintenance, and emergency response within four hours of notification. The bid will be evaluated using a best value methodology with weighted criteria: Qualifications and Personnel Experience (20%), Methodology and Approach (25%), Prior Experience (25%), and Price (30%). Critical procurement dates include a pre-bid meeting on Tuesday, January 6, 2026, at 10:00 AM Central via Webex, and sealed bid submissions due by Wednesday, January 21, 2026, at 11:00 AM Central, with electronic submission preferred through ntmwd.bonfirehub.com.

The solicitation does not specify any specific set-aside designations or restrictions on responding organizations. The initial contract term is one year, with potential automatic renewals for four additional one-year periods, creating a maximum total contract period of five years. Contractors must maintain comprehensive general liability insurance ($1,000,000 per occurrence), automobile liability ($500,000 combined single limit), and workers' compensation coverage, with NTMWD named as additional insured. The successful vendor must provide certified personnel with specialized training in confined space entry and lockout/tagout procedures, maintain 24/7 emergency contact capabilities, and comply with all federal, state, and local safety regulations. While specific budget ranges are not explicitly stated, the bid pricing form requires detailed hourly rates for various labor categories, service fees, and potential discounts on parts and equipment. Price adjustments for subsequent contract years will be calculated using the Consumer Price Index for Dallas-Fort Worth-Arlington, with pricing required to remain firm for a minimum of 90 days from the bid closing date.