Maintenance and repair of fitness equipment

The City of Austin is issuing an Invitation for Quotation (IFQ) for maintenance and repair services of fitness equipment located across multiple city facilities, including fire stations, police substations, wellness centers, and administrative buildings. The procurement seeks a qualified contractor to provide regularly scheduled preventative maintenance and repair services for various exercise equipment brands including treadmills, elliptical trainers, rowing machines, stationary bikes, stair climbers, and multi-gyms at numerous city locations throughout the Austin metropolitan area. The contract term is 12 months from execution, with maintenance service visits conducted during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday, excluding city holidays). Key deliverables include annual preventative maintenance inspections on each piece of equipment, as-needed repair services with 24-hour response time, replacement parts ordered and installed within one week, an Equipment Inventory Spreadsheet, and detailed Service Reports and Repair Activity Reports. The contractor must demonstrate a minimum of two years' experience in exercise equipment maintenance and repair services, operate from a fixed commercial location, and provide all necessary personnel, diagnostic equipment, materials, tools, protective equipment, and transportation. Pricing must be submitted on an FOB Destination basis with all freight charges included, and quotes are due on February 26, 2026, at 12:00 PM via email to Brenita.selement@austintexas.gov. Award will be made to the lowest responsive offer meeting minimum qualifications.

The solicitation is open to both resident and nonresident bidders, with reciprocal preference applied as applicable under Texas Government Code Chapter 2252.002. Respondents must comply with multiple certifications including non-discrimination and non-retaliation policies, wage theft ordinance requirements, debarment status verification, and Lone Star Infrastructure Protection Act compliance. The City of Austin is exempt from Federal Excise and State Sales Tax, therefore taxes must not be included in quoted prices. All awarded contractors must complete City of Austin Wage Theft Training within 30 days of contract award and maintain appropriate insurance coverage including workers' compensation, commercial general liability, and business automobile liability with minimum limits of $500,000 per occurrence. The solicitation documents do not identify any incumbent vendor, set-asides for disadvantaged enterprises, or specific budget ranges, though the comprehensive scope of services across multiple city locations and equipment types suggests a contract of significant value. No bidders' conference or mandatory site visit is specified in the solicitation documents.