IFQ_5000_BYS1005_QUOTE_v1.xlsx
XLSX spreadsheet 37 KB Posted
- Attached to
- MAINTENANCE AND REPAIR OF FITNESS EQUIPMENT
- Solicitation number
- IFQ 5000 BYS1005
- Issued by
- Texas
About this file
This is a quote request spreadsheet (IFQ_5000_BYS1005_QUOTE_v1.xlsx) related to a maintenance and repair services contract opportunity for the City of Texas. The document appears to be a formal invitation for quotation (IFQ) mechanism for ongoing regular maintenance and repair services of fitness equipment located at multiple City facilities. The spreadsheet format suggests this is a vendor quote solicitation tool designed to collect pricing and service proposals from qualified contractors capable of providing preventive maintenance, repairs, and equipment servicing across multiple locations.
The quote request document serves as the pricing and proposal submission instrument for vendors interested in providing fitness equipment maintenance and repair services to the City. As a spreadsheet-based IFQ, it likely contains line items for various maintenance services, equipment categories, labor rates, parts and supplies, service frequency options, and response requirements. Interested bidders would use this document to submit their pricing proposals, service terms, and qualifications for consideration in the procurement process. The specific pricing terms, contract duration, renewal options, and any applicable set-asides or incumbent considerations would be detailed within the spreadsheet's cells and associated tabs.
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Other files
| File | Type | Posted |
|---|---|---|
| IFQ_5000_BYS1005_SOW_v1.pdf | ||
| IFQ_5000_BYS1005_IFQ_PAC_1_v1.pdf | ||
| IFQ_5000_BYS1005_IFQ_ATT_1_v1.pdf |
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Text version
SERVICES
Solicitation
PRICE SHEET
| SOLICITATION | IFQ 5000 BYS1005 |
| PROCUREMENT SPECIALIST | Brenita Wilkison |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - ROUTINE AND PREVENTIVE MAINTENANCE PERFORMED ANNUALLY | |||
| Proposer must be able to establish and provide routine and preventive maintenance for all types of requested services as described in the Scope of Work. The prices for these routine and preventive maintenance services shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). If additional repair services are needed, those repairs shall be invoiced separately using Category 3 pricing for Labor and Category 4 pricing for Materials. | |||
| ITEM NO. | DESCRIPTION | UNIT | EST ANNUAL QTY |
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Comment:
Were these number updated with the addition of other department's equipment?
| UNIT PRICE | EXTENDED PRICE | ||||
| 1.1 | Flat fee for Inspection and Preventative Maintenance Services for Treadmills | EACH | 88 | $0.00 | |
| 1.2 | Flat fee for Inspection and Preventative Maintenance Services for Rowing Machines | EACH | 51 | $0.00 | |
| 1.3 | Flat fee for Inspection and Preventative Maintenance Services for Elliptical Trainers | EACH | 26 | $0.00 | |
| 1.4 | Flat fee for Inspection and Preventative Maintenance Services for Stationary Bikes | EACH | 23 | $0.00 | |
| 1.5 | Flat fee for Inspection and Preventative Maintenance Services for Stair Climbers | EACH | 10 | $0.00 | |
| 1.6 | Flat fee for Inspection and Preventative Maintenance Services for Recumbent Bikes | EACH | 13 | $0.00 | |
| 1.7 | Flat fee for Inspection and Preventative Maintenance Services for Weight Racks | EACH | 8 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1 = | $0.00 | ||||
| CATEGORY 2 - ROUTINE AND PREVENTIVE MAINTENANCE PERFORMED QUARTERLY | |||||
| Proposer must be able to establish and provide routine and preventive maintenance for all types of requested services as described in the Scope of Work. The prices for these routine and preventive maintenance services shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). If additional repair services are needed, those repairs shall be invoiced separately using Category 3 pricing for Labor and Category 4 pricing for Materials. | |||||
| ITEM NO. | DESCRIPTION | UNIT | EST ANNUAL QTY | UNIT PRICE | EXTENDED PRICE |
| 2.1 | Flat fee for Inspection and Preventative Maintenance Services for Rower Machines | EACH | 194 | $0.00 | |
| 2.2 | Flat fee for Inspection and Preventative Maintenance Services for Treadmills | EACH | 154 | $0.00 | |
| 2.3 | Flat fee for Inspection and Preventative Maintenance Services for Elliptical Trainers | EACH | 98 | $0.00 | |
| 2.4 | Flat fee for Inspection and Preventative Maintenance Services for Stationary Bikes | EACH | 85 | $0.00 | |
| 2.5 | Flat fee for Inspection and Preventative Maintenance Services for Benches | EACH | 62 | $0.00 | |
| 2.6 | Flat fee for Inspection and Preventative Maintenance Services for Multi-Gyms | EACH | 54 | $0.00 | |
| 2.7 | Flat fee for Inspection and Preventative Maintenance Services for Weight Racks | EACH | 45 | $0.00 | |
| 2.8 | Flat fee for Inspection and Preventative Maintenance Services for Recumbent Bikes | EACH | 32 | $0.00 | |
| 2.9 | Flat fee for Inspection and Preventative Maintenance Services for Leg Machine | EACH | 23 | $0.00 | |
| 2.10 | Flat fee for Inspection and Preventative Maintenance Services for Pull Down Machines | EACH | 12 | $0.00 | |
| 2.11 | Flat fee for Inspection and Preventative Maintenance Services for Abdominal Machines | EACH | 14 | $0.00 | |
| 2.12 | Flat fee for Inspection and Preventative Maintenance Services for Hip/Thigh Abductor Machine | EACH | 9 | $0.00 | |
| 2.13 | Flat fee for Inspection and Preventative Maintenance Services for Rings/Punching Bag | EACH | 9 | $0.00 | |
| 2.14 | Flat fee for Inspection and Preventative Maintenance Services for Lower Back Machine | EACH | 5 | $0.00 | |
| 2.15 | Flat fee for Inspection and Preventative Maintenance Services for Overhead Press Machine | EACH | 5 | $0.00 | |
| 2.16 | Flat fee for Inspection and Preventative Maintenance Services for Rotary Torso Machine | EACH | 5 | $0.00 | |
| 2.17 | Flat fee for Inspection and Preventative Maintenance Services for Biceps Machine | EACH | 4 | $0.00 | |
| SUBTOTAL FOR CATEGORY = 2 | $0.00 | ||||
| CATEGORY 3 - HOURLY LABOR RATE FOR REPAIR SERVICES | |||||
| Proposer will use these Hourly Labor Rates to perform Repair Services and any other services not included with Routine and Preventative Maintence quoted in Categories 1 and 2. |
| ITEM NO. | LABOR | ESTIMATED ANNUAL HOURS | HOURLY RATE | EXTENDED PRICE |
| 3.1 | Labor rate for services during normal business hours, defined as Monday through Friday 8:00 am - 5:00 pm | 480 | ||
| 3.2 | Labor rate for services after hours, defined as Monday through Friday 5:01 pm - 7:59 am, Saturday and Sunday and City holidays | 64 | ||
| SUBTOTAL FOR CATEGORY 3 = | $0.00 |
| CATEGORY 4 - MARKUP TO COSTS FOR MATERIALS |
| The City estimates an annual spending need of $30,000 for materials to complete these services. |
Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 4.1 | Markup to Costs for all related Materials and associated Components (not to exceed 25%) | $30,000.00 | |||
| SUBTOTAL FOR CATEGORY 4 = | $0.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 4 = $0.00
| COMPANY NAME: |
| EMAIL ADDRESS: |
Were these number updated with the addition of other department's equipment?
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File details come from the government source that posted it. Updated .