Maintenance and Repair of Detention Locks

The County of Orange, Sheriff-Coroner Department is soliciting competitive electronic bids for Maintenance and Repair of Detention Locks through its online bidding system. The procurement encompasses inspection, testing, maintenance, corrective repairs, and emergency services for approximately 2,878 detention locks across seven Orange County Sheriff facilities, including Central Men's Jail, Central Women's Jail, Intake Release Center, James A. Musick Facility, Loma Ridge, Technology Building, and Theo Lacy Facility. The lock inventory includes pneumatic, electric, electric/pneumatic, and slider mechanisms manufactured by Southern Steel (2,007 locks), Folger Adams (156 locks), and AirTeq (249 locks). The selected contractor must provide semi-annual preventive maintenance services and maintain 24/7/365 emergency response capability with a mandatory one-hour initial response time and four-hour on-site technician deployment requirement. Bidders must possess a current California C-10 Electrical Contractor License, provide minimum three references for similar work within the past ten years, complete comprehensive vendor questionnaires, and certify compliance with conflict of interest, litigation history, and debarment requirements. All work must meet Original Equipment Manufacturer specifications with a minimum 90-day warranty and the full manufacturer's warranty period for parts. Pricing shall be submitted on a per-lock basis for three preventive maintenance categories and hourly labor rates stratified by time of day and day of week. Critical deadlines include February 18, 2025, at 2:00 p.m. for security clearance documentation submission, mandatory job walk attendance on March 5, 2025, at 8:00 a.m., written questions due March 6, 2025, at 10:00 a.m., and electronic bid submission deadline of March 7, 2025, at 4:00 p.m. Pacific Time; all bids become public record after opening.

The County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business Enterprise (DVBE) Preference policies apply to this solicitation, with eligible vendors required to maintain California state certification and principal operations within Orange County; out-of-state contractors must provide a California sales tax permit number. The County reserves the right to award contracts on an individual item, group of items, or all items basis and may apportion requirements among multiple bidders as deemed in the County's best interest. The contract is structured as a firm fixed-fee contract with a three-year term commencing May 20, 2025, with two optional one-year renewal periods available at mutual written agreement; compensation includes separate pricing for semi-annual preventive maintenance by lock type, as-needed hourly labor rates varying by time of day and day of week, and materials charged at actual invoice cost with no markup. The contractor must maintain comprehensive security compliance including background screening renewal every 24 months, tool inventory control procedures, and restricted inmate contact protocols, and must provide general liability and workers' compensation insurance with minimum limits of $1,000,000. No specific budget range or award value is identified in the solicitation documents; costs will be determined by the lowest responsive and responsible bid based on the pricing structure outlined above.