Maintenance and Repair of Commercial Ice Machines

Hillsborough County Fire Rescue (HCFR) Department is seeking competitive bids for a two-year contract to provide maintenance and repair services for commercial-grade ice machines across 46 Fire Rescue Stations and a Public Safety Operations Complex. The solicitation (ITB-26-00041) requires vendors to perform installation, routine preventative maintenance, and repair services for ice machines from manufacturers including Hoshizaki, Ice-O-Matic, Scotsman, GE, and U-line. Qualified contractors must possess a Refrigeration License or HVAC Refrigeration License, Section 608 Technician Certification, and maintain sufficient trained technicians. The bid specifications mandate semi-annual preventative maintenance, which includes cleaning and sanitizing water systems, inspecting condensers and filters, checking external filter systems, and conducting bearing inspections. The bid is due on December 8, 2025, at 2:00 P.M. Eastern Time and will only be accepted through the county's electronic bidding system (Euna Procurement), with the contract to be awarded to the lowest responsive and responsible bidder.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Contractors must provide a minimum 10 percent discount on parts pricing and be an authorized repair and service provider for Ice-O-Matic ice machines. The contract includes an $80,105.56 allowance for parts, with a total estimated project budget of $185,507.25. Vendors are required to comply with Florida's drug-free workplace statutes and provide comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, Workers' Compensation, and other specified insurance types with varying coverage amounts. The contractor will be required to warranty new parts for the length of the original equipment manufacturer's warranty and fully warrant repairs for 90 days. Successful vendors must complete a Direct Deposit Authorization Form and submit a Substitute W-9 form to facilitate electronic payments and tax reporting.