Maintenance and Repair for the 500RLe TOC Analyzer for the Department of State Health Services, Public Health Laboratory in Austin, Tx.

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are seeking competitive bids for bi-annual maintenance and repair services for a Seivers 500RLe TOC Analyzer (Serial # 20056692) located at the Public Health Laboratory in Austin, Texas. The Invitation for Bid (IFB No. HHS0015951_V2) requires vendors to provide two preventative maintenance site visits annually - one in November 2025 and another in May 2026. Bidders must demonstrate a minimum of five years of relevant experience in medical equipment testing and calibration services, and provide verifiable references documenting their capabilities. The contract will initially run from September 1, 2025, to August 31, 2026, with potential renewals for up to four additional one-year terms through August 31, 2030. Evaluation criteria will focus on the best value to the State of Texas, considering factors such as the bidder's ability to meet specifications, performance delivery requirements, and pricing. The response deadline is July 10, 2025, at 10:30 AM, with an anticipated contract start date of September 1, 2025.

Potential bidders must complete comprehensive documentation, including the Exhibit A HHS Solicitation Affirmations, Exhibit D Bidder Reference Form, and detailed company operational information. While no specific set-aside designations are explicitly mentioned, vendors must comply with numerous state and federal regulations, including anti-discrimination provisions, E-Verify program participation, and cybersecurity training requirements. The historical spend for similar services is $10,343.00 for the period of September 1, 2024, to August 31, 2025, with pricing expected to be firm and fixed for the contract duration. Bidders are required to provide documentation demonstrating their operational capacity, including number of employees, customer service capabilities, and order fulfillment processes. The procurement is categorized under NIGP Class/Item No. 992-53 for Medical Equipment Testing and Calibration Services, and the contract will be awarded based on a comprehensive evaluation of the vendor's qualifications and proposed pricing.