Maintenance and Repair for Chillers at AMRTC

The State of Minnesota's Department of Administration is soliciting maintenance and repair services for two York Centrifugal Chillers at the Anoka Metro Regional Treatment Center (AMRTC) located at 3301 7th Avenue North, Anoka, Minnesota. The procurement requires qualified contractors to provide comprehensive chiller maintenance and repair services including seasonal startup inspections each spring, midseason operating inspections, annual off-season inspections and maintenance, efficiency diagnostic reporting, pressure and leak testing, oil analysis, vibration analysis, control calibration, and emergency repair response within two hours for deemed emergencies. All replacement parts must be Original Equipment Manufacturer (OEM) parts for York unless prior approval is obtained, and the contractor must maintain 24-hour, seven-day-a-week dispatch capability with emergency response within one hour and acknowledgment of purchase orders within three calendar days. Responders must attend a mandatory pre-proposal meeting on February 9, 2026, at 9:00 AM Central Time (registration required by February 6, 2026, at 3:00 PM Central Time with Ken Meade at 651-431-5100 or Kenneth.E.Meade@state.mn.us), submit written questions and clarifications by February 12, 2026, at 2:00 PM Central Time to Mai N Lor at Mai.N.Lor@state.mn.us, and submit responses through the SWIFT Supplier Portal by February 17, 2026, at 2:00 PM Central Time. Evaluation will be conducted in three phases assessing responsiveness and mandatory requirements (Phase 1), acceptance of State terms and conditions (100 points) and cost detail (900 points) (Phase 2), and best value determination for finalist selection (Phase 3). The contract is effective April 1, 2026, through March 31, 2027, with options to extend up to an additional 48 months, and award is anticipated by March 3, 2026.

The State solicits responses from Minnesota-based small businesses and businesses meeting diversity and inclusion criteria, including those majority-owned by racial minorities, women, individuals with substantial physical disabilities, or veterans, as well as businesses located in economically disadvantaged counties, with certified small businesses eligible for additional consideration under the State's Small Business Procurement Program. Eligible Targeted Group, Economically Disadvantaged, Veteran-Owned businesses, or DEED/DHS eligible providers may receive up to 120 additional preference points during the evaluation process. Responders must comply with Minnesota prevailing wage requirements per Minnesota Statutes 177.41-177.44 and submit prevailing wage payroll reports within 14 days of each pay period, with Anoka County prevailing wage rates effective December 22, 2025, applying throughout the contract term for classifications including plumbers and pipefitters/steamfitters. Contractors must maintain comprehensive insurance coverage including workers' compensation at statutory limits, automobile liability at $2,000,000 per occurrence, and commercial general liability at $2,000,000 per occurrence with $2,000,000 annual aggregate, and must certify compliance with Minnesota Statutes 16C.285, subd. 3, regarding responsible contractor requirements. The estimated total dollar value for one year is $30,000.00 to $60,000.00, with the understanding that this estimate is neither a minimum nor maximum obligation and estimated quantities are not binding. Compensation shall be provided on a cost-plus basis for materials with markup, hourly labor rates differentiated by time period (standard business hours, evening and early morning hours, and weekend and holiday hours), and reimbursement for permits with itemized documentation.