Event Description The purpose of this Request for Proposal (RFP) is to establish a contract to provide maintenance and repairs for two (2) York Centrifugal Chillers for the Anoka Metro Regional Treatment Center (Anoka MRTC) located at 3301 7th Avenue North Anoka, Minnesota 55303.

MANDATORY PRE-PROPOSAL MEETING. A mandatory pre-proposal will take place on February 9, 2026 at 9:00 AM Central Time. Responders must attend the pre-proposal meeting prior to submitting their response. Responders must register by February 6, 2026 at 3:00 PM Central Time. To register for the pre-proposal meeting, contact Ken Meade at 651-431-5100 or Kenneth.E.Meade@state.mn.us. Responders that do not register for the pre-proposal meeting will not be admitted into the facility.

QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Mai N Lor at Mai.N.Lor@state.mn.us by February 12, 2026, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. Request for Proposal (RFP)

2. Sample Contract and Exhibits

3. RFP Attachments

4. Exhibit D Price Schedule

If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

CONTRACT RELEASE: M-468

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

Event Details

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 1 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 2 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

UPLOAD SAMPLE INVOICE

A sample invoice must be submitted as a part of the response. The sample invoice should include itemized detail and line item pricing as it will be presented to customers. Elements of the sample invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.

Please review both the terms of the contract and the price schedule detailed in the event prior to attaching your samples.

Attach your sample contract invoice here.

A file attachment is required to satisfy this question.

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 3 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 4 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Price Schedule

Question Response Upload the Price Schedule as instructed.

Note: This solicitation event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item price.

Enter in $0.01.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 5 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 6 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 02/22/2026 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 7 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Agency: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443

Email: mai.n.lor@state.mn.us

Event ID Format Type Page G0210-2000017884 Sell RFx 8 Event Round Version 1 1 Event Name Maintenance and Repair for Chillers at AMRTC Start Time Finish Time 01/17/2026 08:32:15 02/17/2026 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No