Maintenance and Repair Collision Body Work, Heavy Duty Vehicles and Trucks Over One (1) Ton Capacity

The City of Newark, New Jersey is soliciting electronic bids through its e-Procurement Portal for Invitation to Bid 2023-22 to provide maintenance and repair collision body work services on heavy-duty vehicles and trucks exceeding one ton capacity for Essex County. The procurement seeks a vendor capable of providing comprehensive collision and vehicle body repair services for various makes of heavy-duty equipment including GMC, Ford, Autocar, Crane Carrier Corp, Volvo White Chassis, Emergency One and Federal apparatus, and International vehicles. Required qualifications include possession of a current Auto Body Repair License issued by the State of New Jersey, a facility capable of handling at least five vehicles simultaneously with an eight-foot security fence enclosure, and specialized equipment including OSHA and fire code-compliant spray booths, MIG/TIG welders, panel spot welders, plasma cutters, and exhaust/air cleaning systems. The vendor must submit written repair estimates within seven working days of City request at no charge, complete repairs within 45 calendar days of approval, and guarantee all repainting work and materials for one year against surface imperfections. Pricing is structured as a firm hourly labor rate based on the Mitchell Heavy Duty Crash Estimating Guide and a percentage discount or markup applied to genuine, aftermarket, or used parts. Electronic bids must be submitted through the City's ProcureNow portal no later than 10:15 a.m. on May 31, 2023, at which time all proposals will be publicly opened and read aloud; the solicitation was released on May 16, 2023, with no pre-bid conference scheduled. The contract will be awarded to the lowest responsive and responsible bidder in accordance with New Jersey law, with a two-year term requiring pricing proposals for each year.

The City has not identified specific set-aside designations or restrictions limiting responses to particular organization types based on the available documentation. However, all bidders must comply with New Jersey's prevailing wage requirements, maintain general liability insurance with minimum limits of $200,000 per person and $300,000 per accident for bodily injury and $100,000 aggregate for property damage, and provide workers' compensation coverage. Additional mandatory requirements include affirmative action compliance, New Jersey business registration certification, statement of ownership disclosure, non-collusion affidavit, and proof of equipment availability. The City reserves the right to award contracts to multiple vendors as primary, secondary, and tertiary vendors, limit vehicles under repair to three at any time if multiple awards are made, increase or decrease the contract amount based on actual requirements, and cancel or terminate the contract if funds become unavailable. No specific budget range or award value is disclosed in the solicitation documents. The City is exempt from state and local sales taxes, and payment will be made in accordance with the New Jersey Prompt Payment Act following presentation of authorized purchase orders, with no minimum purchase guaranteed.