Mail Presort Services - IFB No. 115763

The California Employment Development Department (EDD) has issued Invitation for Bid (IFB) No. 115763 for Mail Presort Services at their West Sacramento facility, located at 3704 Parkway Place. The procurement seeks a contractor to provide comprehensive mail presort services for First Class Letter and Flat Size Mail, with a contract term spanning from August 1, 2025, through June 30, 2028. The solicitation requires processing between zero and 750,000 pieces of letter size mail and up to 10,000 pieces of flat size mail Monday through Saturday, with bidders able to propose services for Monday-Friday, Saturday, or both service periods. Key contractor qualifications include being CASS and MASS certified, possessing USPS NCOALink/MPE address update technology, and demonstrating historical documentation of sorting at least 500,000 mail pieces daily within the previous twelve months. Bids are due by 3:00 p.m. (PT) on April 23, 2025, with the contract award based on the highest Value Added Rebate (VAR) percentage quote. The pricing structure involves VAR percentages for Monday through Friday services, with specific rates for Flat Size Mail to be charged per 1,000 pieces at the current USPS 5 Digit postage rate.

This is a multiple award opportunity open to qualified mail presort service providers, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. The solicitation does not indicate any incumbent vendors or existing infrastructure requirements beyond the technical certification standards. Saturday services can be quoted either as a VAR percentage or as a fee charged per 1,000 pieces of Letter Size Mail processed at the USPS AADC automation presort postage rate. While specific budget ranges are not explicitly stated, the procurement anticipates processing volumes up to 750,000 letter size mail pieces and 10,000 flat size mail pieces, suggesting a potentially significant contract value. The EDD's procurement approach emphasizes competitive bidding through the VAR percentage mechanism, which allows vendors to propose their most competitive pricing structure. The contract's multi-year duration from August 2025 through June 2028 indicates a long-term commitment to establishing a reliable mail presort services partnership.