M-06-27 Diploma Covers

Bristol Community College is requesting proposals for diploma covers to be supplied to degree recipients under RFP M-06-27, with proposals due November 2, 2026 at 2:00 p.m. Vendor inquiries are due October 19, 2026.

The scope calls for 1,100 padded diploma covers annually featuring dark green leather Lex construction with short side hinges, white cut silk moire interior lining with green ribbon corners, and gold-stamped college branding centered on the cover. Vendors must submit one sample diploma cover with their proposal. Pricing must itemize diploma unit cost, shipping and handling, artwork set-up fees if applicable, and any other charges; unlisted charges will not be recognized. Vendors should disclose any minimum order requirements and early-payment discount availability.

The initial contract term runs from November 2026 through June 30, 2027, with the College holding the option to renew for up to four additional one-year terms through June 30, 2031, contingent upon funding availability and satisfactory vendor performance. No estimated contract value is stated. Payment will be made only upon complete delivery of products to the College's satisfaction. The College is exempt from Federal and Massachusetts sales taxes.

Respondents must provide at least five customer references from higher education institutions of similar size and nature, warranty and ordering information, and indicate whether they operate under State or National purchasing program contracts (with contract number). All proposals must be submitted in hard copy PDF format to Philicia Pacheco at Bristol Community College's Fall River campus and include completed Appendices A, B, and C containing company contact information, a non-collusion statement, and tax compliance certification. The College will review proposals November 3–6, 2026 and award the contract by November 9, 2026.