Lumber & floatation order Scarborough FY26 (specs attached)

The State of Maine Department of Administrative and Financial Services, acting through the Office of State Procurement Services for the Department of Agriculture, Conservation & Forestry, is seeking quotations for lumber and floatation materials via a Request for Quotation (RFQ). The procurement involves 560 total lumber pieces of pressure-treated Southern Yellow Pine in various dimensions (2x4, 2x6, 2x8, and 4x4) ranging from 10 to 16 feet in length, along with 84 pieces of 24"x48"x8" foam-filled drums compliant with Corps of Engineers regulations. Quotations are due by December 4, 2025, at 4:00 p.m. Eastern Standard Time, to be submitted through the State's Vendor Self Service (VSS) e-procurement system. Bidders may submit questions up to 48 hours before the closure date through the VSS Q&A feature, with answers posted on the solicitation page. The evaluation will be based on the lowest total cost for all items meeting specifications, with the award made to a single bidder on a best value basis. Delivery is required to the Maine Department of Agriculture, Conservation & Forestry in Richmond, Maine, on or before January 15, 2026, with the State preferring delivery within thirty days after order receipt.

There are no specific set-aside designations or restrictions noted for disadvantaged enterprises in this solicitation. Bidders must submit a Bid Cover Page and Responsible Bidder Form, certifying compliance with specifications, confirming no debarment, and attesting to non-collusive bidding. The State is exempt from federal, state, and local taxes on articles not for resale and will provide an exemption certificate upon request. Vendors must provide a boom truck for off-loading at the delivery location, with unacceptable shipments to be refused and returned at the vendor's expense. Pricing must remain firm for a minimum of one year following contract award, with potential price adjustments thereafter subject to documented manufacturer cost increases and State approval. The State reserves the right to negotiate additional material purchases at the bid price for up to six months following the award. While no specific budget range is mentioned, the procurement involves a substantial quantity of lumber and floatation materials with potential for future negotiations.