RFP Supplemental Files Folder - Part I.zip

This Request for Quotation (RFQ) involves the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Agriculture, Conservation & Forestry. The solicitation seeks quotations for lumber and floatation materials, specifically 560 pieces of pressure-treated Southern Yellow Pine in multiple dimensions (2x4, 2x6, 2x8, and 4x4) ranging from 10 to 16 feet in length, and 84 pieces of 24"x48"x8" foam-filled drums compliant with Corps of Engineers regulations. Quotations are due December 4, 2025, at 4:00 p.m. Eastern Standard Time through the State's Vendor Self Service (VSS) e-procurement system. Bidders may submit questions up to 48 hours before the closure date through the VSS Q&A feature. Delivery is required to the Maine Department of Agriculture, Conservation & Forestry in Richmond, Maine, on or before January 15, 2026, with preference for delivery within thirty days of order receipt. The award will be made to a single bidder on a best value basis determined by lowest total cost for all items meeting specifications.

Pricing must remain firm for a minimum of one year following contract award, with potential adjustments thereafter only upon documented manufacturer cost increases and State approval. The State reserves the right to negotiate additional material purchases at the bid price for up to six months following the award. No specific set-aside designations or restrictions are noted for disadvantaged enterprises. Bidders must submit a Bid Cover Page and Responsible Bidder Form certifying compliance with specifications, confirming no debarment, and attesting to non-collusive bidding. Vendors must provide a boom truck for off-loading at the delivery location, with unacceptable shipments to be refused and returned at the vendor's expense. The State is exempt from federal, state, and local taxes on articles not for resale and will provide an exemption certificate upon request.