LTO-4 Maxell Tapes, 3590 Imation non-labeled

The State of Maine Division of Purchases is requesting quotations for LTO-4 Maxell magnetic tape cartridges and 3590 Imation non-labeled tapes, with quotations due March 21, 2012 at 2:00 p.m. local time through the Vendor Self Service (VSS) platform.

The scope specifies LTO-4 Maxell tapes with mandatory labeling requirements, including barcodes conforming to state standards and sequential numbering beginning at 20200 in bold print for readability and inventory tracking. Equivalent items meeting the same quality and performance standards as the specified products will be considered if bidders provide complete identification information and descriptive literature.

Each item must be quoted separately with distinct unit pricing on an FOB Destination basis with all transportation charges prepaid by the successful bidder. The State is tax-exempt; quoted prices must be submitted less federal and state taxes. Payment terms are net 30 from receipt of a correct invoice. The Division reserves the right to reject any or all quotations, waive irregularities, partially accept quotations, increase or decrease quantities by up to 10%, and terminate contracts at its discretion.

Award basis will be determined by lowest priced conforming bid or best value considering quality, conformity with specifications, delivery time, and ultimate cost to the State, with price receiving a minimum of 25% weight in evaluation criteria. Cash discounts offered for payment in less than 20 days will not be considered in evaluation. Bidders may submit additional or alternate quotations prior to closure and must upload all supporting documents within the VSS system.