trail signing guidelines brochure[1].pdf

This is a quotation request document issued by the State of Maine Division of Purchases for magnetic tape cartridges and related data storage media. The State is soliciting quotations for LTO-4 Maxell magnetic tape cartridges and 3590 Imation non-labeled tapes through the Vendor Self Service (VSS) platform. Quotations were due March 21, 2012 at 2:00 p.m. local time. The scope of work specifies LTO-4 Maxell tapes with mandatory labeling requirements including barcodes conforming to state standards and sequential numbering beginning at 20200 in bold print for readability and inventory tracking purposes. Bidders may propose equivalent items meeting the same quality and performance standards as the specified products, provided they submit complete identification information and descriptive literature. Each item must be quoted separately with distinct unit pricing.

Pricing must be submitted on an FOB Destination basis with all transportation charges prepaid by the successful bidder, and the State is tax-exempt so quoted prices must exclude federal and state taxes. Payment terms are net 30 from receipt of a correct invoice. The Division reserves the right to reject any or all quotations, waive irregularities, partially accept quotations, increase or decrease quantities by up to 10%, and terminate contracts at its discretion. Award will be determined by lowest priced conforming bid or best value considering quality, conformity with specifications, delivery time, and ultimate cost to the State, with price receiving a minimum of 25% weight in evaluation criteria. Cash discounts offered for payment in less than 20 days will not be considered in the evaluation. Bidders may submit additional or alternate quotations prior to closure and must upload all supporting documents within the VSS system.