LTC Field Imaging

The State of Illinois Department of Healthcare and Family Services is seeking a qualified vendor to provide an externally hosted, web-based document management system for the Bureau of Long Term Care (BLTC). The system must include software and storage, as well as initial technical setup, training, and ongoing support for BLTC nurses performing Minimum Data Set (MDS) rate validation reviews and compliance reviews in Supportive Living Program (SLP) settings. The vendor must provide a secure, hosted application to capture, organize, and access up to 30 gigabytes of PDF documents, with the ability to batch upload documents offline. Key requirements include web-based access, real-time search reporting, end-user training, monthly data backups, and disaster recovery services. The contract will have an initial 5-year term with an optional 5-year renewal. Bids will be evaluated based on responsibility, responsiveness, and price, with the award going to the lowest responsive and responsible bidder.

The solicitation does not include a small business set-aside, but does have 20% participation goals for certified Business Enterprise Program (BEP) vendors and 3% for Veteran Small Business (VSB) vendors. Vendors must submit a completed Utilization Plan demonstrating how they will meet these goals or make good faith efforts. The incumbent vendor for this contract is Millennia Group, LLC, which was awarded a $614,000 contract for the initial 5-year term. No funding source or budget range was provided in the solicitation documents.