Lopez Unit - 50-ton HVAC, removal and installation.

The Texas Department of Criminal Justice (TDCJ) is soliciting responses to establish a purchase order for the procurement and installation of a 50-ton air handler unit at the Lopez Unit facility. The scope of work includes removal of existing HVAC equipment, installation of the new 50-ton air handler, system start-up, and comprehensive operator training. All goods must be delivered with freight prepaid on an F.O.B. destination basis, and vendors are responsible for inspection, testing, and costs associated with any products that fail to meet specifications. The TDCJ will evaluate bids based on the lowest line item bid, lowest total of line items, or any combination deemed in the state's best interest, with the agency retaining the right to award based on criteria that best serves its needs. Responses must be submitted electronically through the Euna Procurement (Bonfire) portal at https://tdcj.bonfirehub.com no later than April 16, 2026, with all submissions deemed final and irrevocable upon the posted deadline. Any requests for clarifications regarding solicitation specifications must be submitted through the electronic bid system by dates indicated in the solicitation documents. Bids must remain firm for 30 days following the opening date, and the TDCJ reserves the right to extend any resulting contract up to three months at its sole discretion.

The documentation does not identify specific set-asides for disadvantaged enterprises, women-owned businesses, or other restricted categories, nor does it reference any current incumbent contractors or existing vendors. Bidders must obtain a Texas Identification Number and Federal Employer Identification Number prior to contract award and comply with E-Verify requirements for all employees performing work under the contract. All bidders must certify compliance with suspension and debarment status, antitrust law compliance, child support obligations, and various state and federal procurement restrictions. Payment shall be made 30 calendar days after the later of invoice receipt, goods delivery, or service completion, contingent upon availability of appropriated funds and legislative approval for performance beyond the current fiscal year. The procurement documents do not specify a set budget or award value range, requiring interested vendors to review the detailed specifications and pricing schedules in the solicitation documents for financial requirements and award criteria.