Loop mop material

Menard Correctional Center, a facility of the Illinois Department of Corrections, is requesting bids for 14,250 pounds of loop mop material under a Basic Ordering Agreement, with bids due September 8, 2026. The procurement is classified as a small purchase under $50,000.

The specified material is a 50/50 cotton/polyester blend with four strands and six twists per inch, finished to 3/16-inch diameter and 40 inches long with looped ends. Each unit must feature a 1/2-inch wide cotton ribbon tape centered 4 inches from the looped end, attached using a two-needle lock stitch, and be provided as one continuous piece. All material must be boxed, palletized, and shrink-wrapped with weight and lot-number labeling. Pricing is quoted on a per-pound basis, net of all discounts, and must be FOB destination with transportation and handling costs included by the contractor. The State reserves the right to award in whole or in part and may request a sample.

The contract term runs from signature through December 30, 2026, with all deliveries required by that end date. Deliveries are accepted Monday through Friday from 7:30 a.m. to 1:30 p.m., excluding state holidays, at the facility's warehouse receiving dock in Menard, Illinois. A fully executed BOA signed by both parties is required prior to shipment.

Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, comply with the State Prompt Payment Act (30-day payment terms), and adhere to all applicable federal, state, and local laws including COVID-19 protection requirements mandated by Executive Orders. The contract is contingent on availability of appropriated funds. Bids must be submitted electronically through BidBuy.