Long Lake Regional Park East Synthetics Replacement

The City of Arvada is seeking qualified vendors to remove and replace synthetic soccer fields at Long Lake Regional Park East, encompassing a total of 155,250 square feet across two fields. This Request for Proposal (RFP) 25-PKS-082 requires contractors to completely remove existing synthetic turf and infill, prepare the base, inspect and replace nailer boards, and install a new synthetic turf system. Vendors must provide two infill options: Option 1 with silica sand and crumb rubber (potentially reusing half of existing crumb rubber), and Option 2 with organic infill. The synthetic turf must be PFAS-free, standard green, and include inlaid markings for 11v11 and 9v9 soccer fields and unified lacrosse fields. Key vendor qualifications include having at least ten 30,000 square foot fields in play for three years and five fields in a northwest climate using the same fiber manufacturer. The procurement timeline includes a pre-proposal meeting on October 22, 2025, at 1:00 PM MDT, questions due by October 28, 2025, and proposal submissions required electronically via BidNetDirect.com by November 5, 2025, at 2:00 PM MDT. Evaluation criteria will assess firm capabilities, synthetic turf system, infill material, safety measures, implementation plan, price, warranty, and performance measures.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The project is located in Jefferson County, Colorado, with a projected start date in November 2025. While specific budget ranges are not detailed in the provided documents, the comprehensive price schedule suggests the project involves significant investment in field replacement infrastructure. The evaluation will focus on determining the vendor providing the best overall value based on multiple criteria, rather than selecting solely on lowest price. No incumbent vendors are mentioned in the documentation. The project requires complete replacement of existing synthetic fields, indicating a comprehensive infrastructure renewal rather than incremental upgrades. Vendors will need to demonstrate technical expertise in synthetic field installation, with specific emphasis on product quality, installation efficiency, and ability to meet the City of Arvada's detailed technical specifications for field construction and performance.