Lodging for grand marais construction project

The Minnesota Department of Transportation (MnDOT) is soliciting bids for lodging services for two Construction Inspectors as part of the Grand Marais Construction Project. The procurement requires two separate, single-occupancy rooms located within 10 miles of Grand Marais, Minnesota, for seven nights per week from May 11, 2025, through October 17, 2025 - a total contract duration of 320 days. Required room amenities include queen or larger beds, a kitchen with microwave, refrigerator, sink, and stove, a full bathroom, television, weekly housekeeping, on-site laundry facilities, and complimentary internet. The solicitation is posted on the SWIFT Supplier Portal, with responses due by 11:00 AM Central Time on March 25, 2025. Evaluation criteria appear to focus on meeting the specified lodging requirements, location proximity, and compliance with submission guidelines. The state reserves the right to reject any and all responses, with the potential to award the contract to a single or multiple responders based on what is most advantageous to the state.

The procurement emphasizes diversity and inclusion, encouraging participation from small businesses, and businesses owned by minorities, women, veterans, and individuals with substantial physical disabilities. A veteran-owned business preference offers a 6% procurement advantage for certified small businesses majority owned and operated by veterans. Bidders must comply with multi-factor authentication requirements for the SWIFT Supplier Portal and submit all required documentation, including Responder Declarations and Responder Forms. While no specific budget range is explicitly stated, the contract includes provisions for unit pricing to be determined through the bidding process. The contract is not exclusive and does not guarantee minimum or maximum usage. Invoices will be submitted electronically to D1Payables.DOT@state.mn.us, and the state will maintain standard insurance requirements, including commercial general liability, automobile liability, and workers' compensation insurance with specific coverage limits. The bid remains firm for 180 days unless otherwise approved in writing, with a potential contract extension of up to an additional 30 days in increments determined by the state.