LODGING_FOR_GRAND_MARAIS_CONSTRUCTION_PROJECT.pdf
PDF 28 KB Posted
- Attached to
- LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
- Solicitation number
- 2000016860
- Issued by
- Clay County, Minnesota
About this file
This is a Request for Proposal (RFx) issued by the Minnesota Department of Transportation (MnDOT) for lodging services for two Construction Inspectors in Grand Marais, Minnesota. The solicitation seeks safe lodging in two separate rooms for seven nights per week from May 11, 2025, through October 17, 2025, with the lodging facility required to be located within 10 miles of Grand Marais. The total contract duration is 320 days, and the bid event is open from March 13, 2025, to March 25, 2025, with bids to be submitted to the Transportation Department, specifically to contact John Schmid.
The solicitation includes diversity and inclusion considerations, encouraging small businesses and businesses owned by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties to participate. The bid is for the total price and must include all applicable state and local taxes, with electronic invoices preferred. The shipping destination is MnDOT District 1 in Duluth, and bidders must be registered as either a bidder or supplier to participate. The document provides links to additional information about small business certification and procurement equity programs, demonstrating the state's commitment to inclusive procurement practices.
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Other files
| File | Type | Posted |
|---|---|---|
| ALPRFB_FORM_3_GM_Lodging.pdf | ||
| ALPRFB_FORM_2_GM_Lodging.docx | DOCX document | |
| ALPRFB_FORM_1_GM_Lodging.docx | DOCX document |
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Text version
Event Description This solicitation event is requesting safe lodging for two (2) Construction Inspectors in two (2) separate rooms, for seven nights per week, from May 11, 2025, through October 17, 2025. The responder’s facility must be located within 10 miles of Grand Marais, MN. Mileage will be calculated using Google Maps.
General Comments
- This solicitation event is requesting safe lodging for two (2) Construction Inspectors in two (2) separate rooms, for seven nights per week, from May 11, 2025, through October 17, 2025. The responder’s facility must be located within 10 miles of Grand Marais, MN. Mileage will be calculated using Google Maps.
Please see all requirements in attached ALPFB Form 3, Exhibit C.
Bid is for the total price and must include all State & local taxes that may apply.
ELECTRONIC INVOICES ARE PREFERABLE.
PLEASE SEND ELECTRONIC INVOICES TO: D1PAYABLES.DOT@STATE.MN.US
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
Event Details
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 1 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
GENERAL TERMS:
Do you accept the General Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the General Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 2 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
SPECIFICATIONS:
Do you meet the specifications called for in the event?
If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the specifications. Exceptions detailed in other locations within the response will not be considered.
WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.
Yes
Response Comments
AUTHORIZED TO SUBMIT:
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 3 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response Options:1% in 30
2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 4 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 320 UOM: DAYS Bid Qty: 320
Reserve Price: No
Description: Lodging in Grand Marais for 2 Inspectors from 5/11/25 thru 10/17/25
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 5 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 6 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 320 UOM: DAYS Description: Lodging in Grand Marais for 2 Inspectors from 5/11/25 thru 10/17/25
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT DISTRICT 1 DULUTH
DULUTH
1123 MESABA AVE
DULUTH MN 55811-2730
United States
Quantity: 320 Due Date: 03/23/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 7 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Transportation Department Contact: Schmid,John F Phone: 218/725-2725
Email: John.Schmid@state.mn.us
Event ID Format Type Page T7901-2000016860 Sell RFx 8 Event Round Version 1 1 Event Name
LODGING FOR GRAND MARAIS CONSTRUCTION PROJECT
Start Time Finish Time 03/13/2025 07:00:00 03/25/2025 11:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .