Locks and supplies

The South Carolina Department of Corrections (SCDC) Purchasing Branch issued a Request for Quote (RFQ) numbered 5400025126 for locks and supplies intended for the SCDC Lock Shop. The procurement seeks seven specific line items totaling 205 units, including locksets, panic bars, and door closers with precise specifications: 30 units each of Arrow HK11, HK12, and HK17 locksets with cylinders; 25 units each of Arrow HK33 and QL81 locksets with cylinders; 30 Von Duprin 99 TP panic bars; and 35 LCN/EDA door closers. All items must be new and delivered to SCDC Facilities located at 4322 Broad River Road, Columbia, South Carolina within 60 days of purchase order receipt. The original submission deadline was April 13, 2023, at 10:00 a.m., which was later extended to April 20, 2023, with the award date rescheduled to April 28, 2023. Evaluation criteria include lowest responsive and responsible bid, with unit pricing required for each line item and the ability to claim state or federal end-product preferences.

The solicitation is open to vendors registered in the South Carolina procurement system, with specific provisions for South Carolina resident vendor preferences. Bidders must meet operational requirements and can claim state or federal end-product preferences on a line-item basis. The contract was ultimately awarded to Electronic Access Specialists, doing business as Southern Lock & Supply Co., Inc., located in Largo, Florida, with a total awarded amount of $57,986.35. Unit prices for the awarded contract ranged from $85.47 to $981.45 per unit. The procurement is a one-time buy with no ongoing contract implications, subject to standard South Carolina procurement regulations including provisions for prompt payment discounts, drug-free workplace compliance, and equal opportunity requirements. Vendors were required to submit sealed offers either by mail to the SCDC Purchasing Branch or electronically to bidsubmissions@doc.sc.gov, with specific instructions for package and email subject line formatting.