Locates

The City of Sanford, Florida is seeking to procure underground utility locate services through a single source procurement with Sunshine State One Call of Florida, Inc. (811) for fiscal year 2025/26. The primary service involves operating a call center that receives 811 notifications and distributes work tickets to city staff for performing underground facility damage prevention and utility locates. This procurement is mandated under Florida Statutes Chapter 556, the Underground Damage Prevention and Safety Act, which requires excavation or demolition projects to contact a free-access notification system to request underground utility markings before work commences. The city's Procurement Division will manage this acquisition, with contact information provided at 300 N. Park Avenue, 2nd Floor, Suite 243, Sanford, Florida 32771. The public notice was posted on September 4, 2025, with an expiration date of September 18, 2025, providing a fifteen-business-day period for potential qualified suppliers to submit statements of qualifications and product information demonstrating service capabilities. Commodity codes associated with this procurement are 285-60 and 890-35.

The procurement appears to be a non-competitive, single-source acquisition specifically targeting Sunshine State One Call of Florida, Inc., which is identified as the mandatory notification system for underground utility locates in Florida. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. The city reserves the right to determine in writing, after reviewing any received information, whether the services are available only from a single source and may subsequently post a Notice of Intent to Award. While no specific dollar amount was provided in the public notice, the contract will cover underground utility locate services for the entire fiscal year. No incumbent vendors other than Sunshine State One Call of Florida, Inc. were identified, and the procurement seems focused on maintaining an existing infrastructure for utility damage prevention. The city's procurement team will evaluate potential alternative providers based on their ability to meet the statutory requirements and provide comparable services to the current provider.