Local - Musical Instrument Manufacturer

Jackson County School System is requesting proposals from qualified musical instrument manufacturers and authorized dealers to furnish new band and music classroom instruments, equipment, and accessories for Hoschton High School, with proposals due August 31, 2026 at 9:00 a.m. and questions due August 21, 2026. The District reserves the right to award in whole or in part to one or more vendors and encourages partial proposals for only those categories vendors can supply.

The scope encompasses a comprehensive inventory of woodwind, brass, and percussion instruments; keyboard instruments; and auxiliary equipment including podiums, audio systems, and storage solutions to support concert band, marching band, percussion, jazz band, and classroom music instruction at the new school. Educational-quality instruments providing long-term durability and consistent performance are required. Vendors may propose used, refurbished, or demonstration products if the condition is clearly identified, functionality is certified, and warranty information is provided. Pricing must identify the manufacturer, model number, unit price, delivery time, and warranty for each item.

No specific contract value or budget is disclosed. Delivery of all instruments and equipment is scheduled for June 2027, with the District anticipating board approval on September 14, 2026. Proposals are evaluated on product quality (35% weight), vendor experience (20%), warranty and service capabilities (20%), price (20%), and delivery schedule (5%). Proposals should be submitted electronically in PDF format or in a sealed envelope to Melissa Gillespie at Jackson County School System. The District reserves the right to negotiate final quantities, products, and pricing with selected vendors prior to contract award.