LM High-Density Mobile Library Shelving - RFP

The Michigan Department of Education's Library of Michigan issued Request for Proposal (RFP) No. 230000002913 on August 4, 2023, for the purchase and installation of a Powered Mobile Storage System at the Library of Michigan located at 702 W. Kalamazoo Street, Lansing, Michigan. This procurement seeks a one-time purchase and installation of a Spacesaver Eclipse Powered Mobile Storage System specifically designed to accommodate 8,022 linear feet of 9-inch deep shelving on the 3rd floor Law Library area. The system must include mandatory safety features such as photosweep, aisle entry sensors, push button control panels, ten dual-access carriages, stationary platforms, welded cantilever frames, laminated end panels finished in Nordic Blue, and a power override pack with roller guide bearing guidance. Bidders must be certified authorized distributors or manufacturers of the Spacesaver Eclipse system or equivalent product and must submit a firm fixed-price proposal that includes all costs for the system, labor, freight, handling, and installation. The system must be delivered within 12 weeks after receipt of order and installed within 60 calendar days of delivery, with an anticipated contract begin date of September 12, 2023. The proposal submission deadline was August 18, 2023, at 12:00 p.m. Eastern Standard Time, with a bidders' question deadline of August 9, 2023, and vendor questions and responses posted on August 11, 2023. Evaluation criteria include pass/fail assessment on whether bids meet all product specifications, include all required costs, demonstrate authorized distributor status with the manufacturer, and compliance with insurance and warranty requirements, with award going to the lowest-priced responsive and responsible bidder.

The RFP includes consideration for qualified disabled veteran-owned and service-disabled veteran-owned businesses under Michigan law. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability insurance of $1,000,000 per accident, and workers' compensation coverage per applicable laws, with a mandatory one-year warranty on labor commencing from installation acceptance. The State of Michigan is exempt from sales tax for direct purchases, and all invoices must be submitted via email with payment through Electronic Funds Transfer within 45 calendar days of receipt or final acceptance of deliverables. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion, and contracts valued at $250,000 or greater require State Administrative Board approval. The State reserves the right to award multiple contracts, conduct on-site facility inspections, require oral presentations, perform reference checks, and negotiate pricing and terms with one or more bidders. No specific budget range was disclosed in the RFP documents; however, the estimated contract value likely exceeds $250,000 based on the approval requirement threshold and the scope of work involving a comprehensive mobile shelving system installation.