Livingston County Land Bank Corporation Income Monitoring and Compliance Services

The Livingston County Land Bank Corporation is seeking a qualified consultant or firm to provide income verification and compliance monitoring services through this Request for Proposals (RFP) issued on March 27, 2026, with proposals due by April 17, 2026 at 2:00 PM, followed by tentatively scheduled interviews on April 20, 2026. The consultant will be responsible for administering income eligibility verifications and ongoing compliance monitoring for approximately 40 Vacant Rental Program (VRP) assisted rental units and approximately 4 Mobile and Manufactured Home Replacement Program (MMHR) assisted homeowner units. Core deliverables include initial and ongoing income eligibility verification, annual compliance re-certification, rent limit compliance monitoring, site visit inspections of at least 20 percent of assisted units annually, ownership and residency verification, six-year record-keeping following the regulatory period, and annual compliance reporting. The selected consultant will work directly with program participants including property owners, tenants, and homeowners while reporting to the Land Bank, which serves as the Local Program Administrator for VRP and subrecipient for MMHR. The initial contract term is three years from execution with options to renew annually thereafter, anticipated to extend through the ten-year regulatory periods of the respective grant programs and potentially longer for future housing programs. The Land Bank is flexible regarding pricing structures and will accept per-verification fees, per-unit annual monitoring fees, per-inspection fees, hourly rates, or annual flat fees by program, with detailed pricing required for the initial three-year term and proposed escalation rates for renewal periods.

No incumbent vendor has been identified for this procurement, presenting an open competitive opportunity. The RFP includes federal Minority Business Enterprise (MBE) participation goals of 20 percent and Women Business Enterprise (WBE) participation goals of 10 percent that must be achieved as part of the proposal. All funding derives from grants made available through the New York State Housing Trust Fund Corporation, totaling $2,500,000 for the VRP program and $500,000 for the MMHR program, which establishes the approximate budget parameters for this engagement. The selected consultant must comply with all applicable program requirements, federal laws, non-discrimination provisions, and must maintain commercial general liability insurance of at least $1,000,000 and professional errors and omissions insurance. Qualified respondents should demonstrate experience in income verification and compliance monitoring for housing programs, ability to conduct comprehensive site inspections, and capacity to manage detailed recordkeeping and reporting requirements across multiple program participants over an extended contract period.