Income_Monitoring_Services_RFP_Final.pdf

Livingston County Land Bank Corporation

Request for Proposals

Income Monitoring and Compliance Services

Issue Date: March 27, 2026 Deadline: April 17, 2026

Time: 2:00 PM Interviews: April 20, 2026

Purpose

The purpose of this Request for Proposals (RFP) is to select a qualified Consultant or firm to provide income verification and compliance monitoring services for the Livingston County Land Bank Corporation (hereafter referred to as the "Land Bank"). These services will support the Land Bank's administration of housing programs including, but not limited to, the New York State Vacant Rental Program (VRP) and Mobile and Manufactured Home Replacement Program (MMHR), as well as any future housing programs requiring similar income verification and compliance monitoring services.

The Land Bank seeks to engage a qualified professional services provider to conduct all income eligibility verifications and ongoing compliance monitoring activities required under these programs. The selected Consultant will work directly with program participants (property owners, tenants, and homeowners) and report to the Land Bank, which serves as the Local Program Administrator (LPA) for VRP and as a subrecipient under MMHR.

Background

Vacant Rental Program (VRP) The Land Bank has been awarded $2,500,000 of VRP funding from New York Housing Trust Fund Corporation funding for the rehabilitation of 1-5 unit vacant rental properties in Livingston County. Property owners who receive VRP assistance must rent assisted units to income-qualified tenants (at or below 60% or 80% Area Median Income depending on award type) at restricted rent levels for a ten (10) year Regulatory Period.

The Land Bank serves as the Local Program Administrator for this program with New York State Homes and Community Renewal (HCR) as the State agency responsible for the grant.

Mobile and Manufactured Home Replacement Program (MMHR) Livingston County has been awarded $500,000 in MMHR funding from New York State Housing Trust Fund Corporation with the Land Bank serving as a subrecipient of this funding. The MMHR Program provides funding to replace dilapidated mobile or manufactured homes with new manufactured housing. Eligible homeowners must have household incomes at or below 80% Area Median Income. Assisted properties are subject to a ten (10) year Regulatory Period requiring continued owner-occupancy.

Livingston County serves as the LPA for MMHR, with the Land Bank responsible for income monitoring activities.

Future Programs The Land Bank anticipates administering additional housing programs that may require similar income verification and compliance monitoring services. Provided that these future proposals do not require the Land Bank to undertake a separate procurement process for such services, the awarded Consultant should be prepared to expand services through contract amendments or task orders based on the pricing proposed in this RFP as future programs are acquired.

Estimated Volume The following volume estimates are provided for proposal planning purposes only.

Actual volumes may vary based on program activity and future grant awards.

VRP Program: Volume will vary based on grant funding levels and property owner participation. The Land Bank estimates plan on expending the full $2,500,000 which will assist an estimated 40 units.

MMHR Program: Approximately 4 homeowner units currently projected under the existing grant agreement.

Scope of Services

The following scope of work outlines the services required under this RFP. Tasks are organized by program, with common administrative tasks applicable to all programs.

The Consultant is encouraged to propose efficient methods for delivering these services while meeting all program requirements.

TASK 1: VRP Initial Income Eligibility Verification

1. The Consultant will verify tenant household income eligibility prior to initial lease execution for each VRP-assisted unit, ensuring compliance with applicable income limits (60% or 80% AMI based on award type).

2. The Consultant will collect and review appropriate income documentation from prospective tenants, which may include pay stubs, tax returns, benefit statements, employer verification, or approved income proxies (e.g., documentation of participation in other income-restricted programs such as SNAP or WIC).

3. The Consultant will calculate total household income using HUD-published Area Median Income limits for the applicable geography and household size.

4. The Consultant will coordinate with property owners throughout the income eligibility verification process.

5. The Consultant will provide written determination of eligibility or ineligibility to the Land Bank within a reasonable timeframe.

6. Establish and maintain a documented protocol for addressing prospective tenants who are non-responsive or uncooperative during the income verification process, including reasonable follow-up efforts, notification to the property owner when verification cannot be completed, and record keeping of all contact attempts and outcomes.

Note: If tenant’s household income increases above the income limit after signing a lease, the tenant may continue to occupy the unit and may continue to renew their lease. Tenant income verification is only required for the selection of a new tenant.

Deliverables: Income Eligibility Determination Report for each prospective tenant, including supporting documentation and calculation methodology. Protocol for non-responsive or uncooperative tenants established.

TASK 2: VRP Tenant Turnover Income Verification

1. The Consultant will verify income eligibility for all new tenants when tenant turnover occurs in VRP-assisted units during the ten-year regulatory period.

2. The Consultant will use the same verification procedures and documentation requirements as initial eligibility verification.

3. The Consultant will ensure income verification uses the most current HUD-published income limits in effect at the time of tenant selection.

Deliverable: Income Eligibility Determination Report for each new tenant during the regulatory period delivered to the Land Bank at the time of the turnover with accurate records of this maintained.

TASK 3: VRP Rent Limit Compliance Monitoring

1. The Consultant will calculate maximum allowable rent for each VRP-assisted unit using the Novogradac Rent & Income Limit Calculator and applicable utility allowance tables.

2. The Consultant will verify that property owners are charging rents that do not exceed the maximum rent limit, accounting for tenant-paid utilities.

3. The Consultant will recalculate and communicate updated rent limits to property owners annually when HUD publishes new AMI figures (typically April 1st each year).

4. The Consultant will complete the Maximum Rent Limit Worksheet provided by NYS Homes and Community Renewal for each assisted unit.

Deliverables: Completed Maximum Rent Limit Worksheet for each unit; Annual notification to property owners and Land Bank of updated rent limits.

TASK 4: VRP Annual Compliance Re-Certification

1. The Consultant will administer the annual compliance re-certification process, collecting signed certifications from each participating property owner confirming:

continued property ownership; income qualification of any new tenants;

compliance with maximum rent limits; and that assisted units are maintained in good operating condition.

2. The Consultant will review supporting documentation submitted with re-certifications, including copies of executed leases for any new tenants.

3. The Consultant will verify compliance with program requirements and identify any non-compliance issues.

4. The Consultant will follow up with property owners to resolve any identified deficiencies and document corrective actions.

5. The Consultant will provide grant coordination submitting any necessary documentation to HCR.

Deliverable: Annual Compliance Summary Report to the Land Bank documenting re-certification status for all assisted properties, including any identified deficiencies and resolution status.

TASK 5: VRP Owner Income Verification Monitoring

1. Where property owners are permitted to conduct their own tenant income verification, the Consultant will monitor that income qualification procedures are being performed correctly.

2. The Consultant will conduct spot-check reviews of at least 20% of all income verifications performed by property owners to ensure compliance with program requirements and report the findings to the Land Bank.

3. The Consultant will provide technical assistance to property owners on proper income verification procedures as needed.

4. If property owners are non-compliant the Consultant will notify them and exhaust all reasonable efforts to cure the non-compliance with documentation of efforts maintained.

Deliverable: Documentation of spot-check reviews conducted and findings; technical assistance documentation as applicable. Non-compliance issues cured if present and efforts to do so documented.

TASK 6: VRP Site Visit Inspections

1. The Consultant will conduct site visit inspections of at least 20% of all VRP-assisted units each year to confirm that units are in good operating order and condition and are not being neglected by property owners for maintenance.

2. The Consultant will document each site visit inspection and provide written communication to the property owner of any deficiencies identified or notice of no deficiencies.

3. The Consultant will schedule inspections to ensure each assisted unit is inspected at least twice over the ten-year Regulatory Period. Annual visits to each unit are not required.

Deliverables: Site Visit Inspection Reports for each unit inspected; written deficiency notices or clearance letters to property owners; Annual summary of inspections conducted.

TASK 7: MMHR Initial Income Eligibility Verification

1. The Consultant will verify homeowner household income eligibility for MMHR Program applicants, ensuring household income does not exceed 80% of Area Median Income.

2. The Consultant will collect and review appropriate income documentation from applicant homeowners (e.g., SSI statements, pay stubs, tax returns).

3. The Consultant will calculate total household income using HUD-published Area Median Income limits for the applicable geography and household size.

4. Income eligibility verification must be completed within 12 months of a Project Setup request to NYS Homes and Community Renewal.

5. Provide documentation showing that the participating homeowner(s) have financial capacity to maintain ownership and meet property standards for the regulatory period

Deliverable: Income Eligibility Determination Report for each MMHR applicant, including supporting documentation and calculation methodology.

TASK 8: MMHR Ownership and Residency Monitoring

1. The Consultant will monitor MMHR-assisted properties during the ten-year Regulatory Period to ensure continued compliance with ownership and primary residency requirements.

2. The Consultant will establish procedures to verify that assisted homeowners continue to own and occupy the assisted property as their primary residence.

3. The Consultant will identify and report any changes in ownership or residency status to the Land Bank promptly.

4. The Consultant will coordinate with the Land Bank on any non-compliance situations requiring recapture of program funds.

Deliverables: Annual ownership and residency verification documentation for each MMHR-assisted property; immediate notification to Land Bank of any identified non-compliance.

TASK 9: Record Keeping and Documentation

1. The Consultant will maintain complete and organized records of all income verification activities, compliance monitoring, and related correspondence.

2. The Consultant will retain all program records for a minimum of six (6) years following the end of the Regulatory Period, or longer if required by program regulations.

3. The Consultant will provide records to the Land Bank upon request and make records available for review by NYS Homes and Community Renewal or other authorized parties during audits or compliance reviews.

4. The Consultant will transfer all records to the Land Bank at contract termination or upon request.

Deliverables: Organized file system accessible to Land Bank; complete project files for each assisted property/household; records transfer at contract conclusion.

TASK 10: Reporting and Communication

1. The Consultant will provide annual compliance reports for each program to the Land Bank summarizing monitoring activities, compliance status, and any issues identified.

2. The Consultant will immediately notify the Land Bank of any significant compliance issues, potential fraud, or situations requiring urgent attention.

3. The Consultant will coordinate with Land Bank staff to support reporting requirements to NYS Homes and Community Renewal.

4. The Consultant will participate in regular meetings with Land Bank staff to discuss program status and coordination.

5. Accurate records are maintained throughout the project.

Deliverables: Annual Compliance Summary Report for each program, ad-hoc issue reports as needed, regular meetings attended, and documentation maintained.

TASK 11: Future Program Services (As Needed)

1. The Consultant will be available to provide income verification and compliance monitoring services for additional housing programs acquired by the Land Bank through contract amendments or task orders.

2. The Consultant will work with the Land Bank to understand the requirements of any new programs and develop appropriate monitoring procedures.

3. Pricing for future program services will be negotiated based on the fee structure established in the initial contract.

Deliverable: Services as defined in executed task orders or contract amendments.

Contract Term; Compliance with Funding Sources

The initial contract term shall be for a period of three (3) years from contract execution, with the option to renew annually thereafter at the mutual agreement of both parties.

Given the anticipated ten-year regulatory periods associated with VRP and MMHR grants, and potential add-on services for future housing programs the Land Bank may participate in, the Land Bank anticipates a long-term service relationship with the selected Consultant, subject to satisfactory performance. The selected Consultant will be required to enter into the attached consulting agreement with the Land Bank.

Funding for the services for which proposals are being sought pursuant to this RFP are being provided to the Land Bank through grant funding made available from the New York State Housing Trust Funding Corporation through its VRP and Land Bank Initiative programs. The selected Consultant will be required to comply with all applicable program requirements, which will be incorporated into the consulting agreement with the Land Bank.

MWBE Participation Goals

The Land Bank is required by the Housing Trust Fund Corporation as a condition of funding made available for the VRP to achieve twenty (20) percent MBE and ten (10) percent WBE participation.

The Land Bank will and will cause its contractors and subcontractors to take good faith actions to achieve the M/WBE contract participations goals set by the Stat for that area in which the State-funded project is located, by taking the following steps:

a. Actively and affirmatively solicit bids for contracts and subcontracts from qualified State certified MBEs or WBEs, including solicitations to M/WBE contractor associations.

b. Request a list of State-certified M/WBEs from Agency(ies) and solicit bids from them directly.

c. Ensure that plans, specifications, request for proposals and other documents used to secure bids will be made available in sufficient time for review by prospective M/WBEs.

d. Where feasible, divide the work into smaller portions to enhanced participations by M/WBEs and encourage the formation of joint venture and other partnerships among M/WBE contractors to enhance their participation.

e. Document and maintain records of bid solicitation, including those to M/WBEs and the results thereof. Contractor will also maintain records of actions that its subcontractors have taken toward meeting M/WBE contract participation goals.

f. Ensure that progress payments to M/WBEs are made on a timely basis so that undue financial hardship is avoided, and that bonding and other credit requirements are waived or appropriate alternatives developed to encourage M/WBE participation.

Evaluation Criteria

Proposals will be evaluated based on the following criteria:

1. Experience with income verification and compliance monitoring for affordable housing programs

2. Knowledge of NYS housing programs (VRP, MMHR) or similar state/federal housing programs

3. Qualifications and experience of personnel assigned to perform services

4. Proposed methodology and approach to service delivery

5. Capacity to meet program timelines and scale services as needed

6. Cost effectiveness and reasonableness of proposed pricing

7. Quality of references from similar engagements

8. Proposal is in the best interest of the Livingston County Land Bank

Interviews

The Land Bank may, at its sole discretion, invite one or more respondents to participate in an interview as part of the evaluation process. Interviews are tentatively scheduled for April 20, 2026. Respondents selected for an interview will be notified following the initial evaluation of written proposals.

The purpose of the interview is to allow the Land Bank to further assess a respondent’s qualifications, approach, and capacity for performing the services described in this RFP.

Interviews may include questions regarding the respondent’s proposed methodology, experience with similar programs, staffing, and ability to meet program timelines.

Respondents should be prepared to have key personnel who would be assigned to this engagement available for the interview. The Land Bank reserves the right to make an award based solely on the written proposals without conducting interviews.

Submission of Proposal

SEALED PROPOSALS for the Income Monitoring and Compliance Services will be accepted at the Livingston County Land Bank, 6 Court Street, Room 305, Geneseo, NY 14454 until 2 p.m. on April 17, 2026. No fax or email submissions will be accepted.

Required submissions:

Envelope 1: The Consultant must provide 1 paper copy and 1 electronic copy of the technical proposal.

Envelope 2: The Consultant must provide 1 paper copy and 1 electronic copy of the Price Proposal.

Envelope 3: The Consultant must provide 1 set of the required forms.

The outside of the proposal package should be clearly marked “Livingston County Land Bank Income Monitoring and Compliance Services." The package should contain three separate envelopes, as follows:

1. Technical Proposal

1. Project approach for each task.

2. Statement of qualifications/experience with similar projects.

3. Names, positions, and responsibilities of key personnel involved in the project, including resumes.

4. Three references, including contact names and telephone number and/or email address.

2. Pricing Proposal

Proposers shall submit a detailed pricing proposal that clearly identifies the cost of services. The Land Bank is open to various pricing structures and encourages proposers to recommend the approach that best fits the nature of the services.

Possible pricing structures include, but are not limited to:

1. Per-verification fee (for initial and turnover income verifications)

2. Per-unit annual monitoring fee

3. Per-inspection fee for site visits

4. Hourly rates for specific services

5. Annual flat fee by program

6. Combination of the above

The pricing proposal should clearly define what is included in each fee and identify any assumptions regarding volume or scope. Proposers should indicate pricing for the initial three-year term and any proposed escalation for renewal periods.

3. Required Forms

1. Proposer Certification

2. Signed Land Bank Appendices

3. Certificate of Insurance listing Livingston County Land Bank, New York State, and New York State Housing Trust Fund Corporation as certificate holder

4. Additional Insured endorsement listing Livingston County Land Bank, New

York State, and New York State Housing Trust Fund Corporation as additional insured

Minority and women-owned businesses are strongly encouraged to apply.

Project Contact

Questions regarding this RFP must be submitted to:

Nate Cole Principal Community Development Specialist Phone: (585) 243-7563 Natecole@livingstoncountyny.gov 6 Court Street - Room 305 Geneseo, NY 14454

Questions must be received by April 10, 2026 Responses will be provided in writing and posted on livingstoncountylandbank.org by April 15, 2026

A draft contract for the services outlined in this RFP is attached at the end.

Livingston County Land Bank Corporation

Equal Employment Opportunity (EEO) Policy Statement

a. The LCLBC will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability or marital status, will undertake or continue existing programs of affirmative action to ensure that minority group members are afforded equal employment opportunities without discrimination, and shall make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force on State contracts.

b. All Respondents to this RFP will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex disability or marital status.

c. At the request of the LCLBC’s Grantor funding this project, the LCLBC shall request each employment agency, labor union, or authorized representative for a statement that it will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative will affirmatively cooperate in the implementation of this organization's obligations herein.

d. The hired Respondent shall comply with the provisions of the Human Rights Law, all other state and federal statutory and constitutional non-discrimination provisions. Respondent and all subconsultant(s) shall not discriminate against any employee or applicant for employment because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristic, marital status or domestic violence victim status, and shall also follow the requirements of the Human Rights Law with regard to nondiscrimination on the basis of prior criminal conviction and prior arrest.

e. The LCLBC will include the provisions of sections (a) through (d) of this agreement in every contract in such a manner that the requirements of the subdivisions will be binding upon each contractor as to work in connection with the grant contract.

MWBE Policy Statements

LCLBC is required by the Homes and Community Renewal (HCR) grant agreement to achieve twenty

(20) percent MBE and ten (10) percent WBE utilization. The LCLBC will and will cause its contractors and subcontractors to take good faith actions to achieve the M/WBE contract participations goals set by the State for that area in which the State-funded project is located, by taking the following steps:

a. Actively and affirmatively solicit bids for contracts and subcontracts from qualified State certified MBEs or WBEs, including solicitations to M/WBE contractor associations.

b. Request a list of State-certified M/WBEs from Agency(ies) and solicit bids from them directly.

c. Ensure that plans, specifications, request for proposals and other documents used to secure bids will be made available in sufficient time for review by prospective M/WBEs.

d. Where feasible, divide the work into smaller portions to enhanced participations by M/WBEs and encourage the formation of joint venture and other partnerships among M/WBE contractors to enhance their participation.

e. Document and maintain records of bid solicitation, including those to M/WBEs and the results thereof.

Contractor will also maintain records of actions that its subcontractors have taken toward meeting M/WBE contract participation goals.

f. Ensure that progress payments to M/WBEs are made on a timely basis so that undue financial hardship is avoided, and that bonding and other credit requirements are waived or appropriate alternatives developed to encourage M/WBE participation.

APPENDIX A

The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter "the contract" or "this contract") agree to be bound by the following clauses which are hereby made a part of the contract. The word "Contractor" herein refers to any party to the contract, other than the Livingston County Land Bank Corporation (herein after "Land Bank").

I. NON-ASSIGNMENT CLAUSE. In accordance with Section 109 of the General

Municipal Law, this contract may not be assigned by the contractor or its right, title or interest there in assigned, transferred, conveyed, sublet or otherwise disposed of without the previous consent, in writing, of the Land Bank and any attempts to assign the contract without the Land Bank’s written consent are null and void.

II. WORKER'S COMPENSATION BENEFITS. In accordance with Section 108 of the

General Municipal Law, this contract shall be void and of no force and effect unless the Contractor shall provide and maintain coverage during the life of this contract for the benefit of such employees as are required to be covered by the provisions of the Workers' Compensation Law.

III. NON-DISCRIMINATION REQUIREMENTS. In accordance with Article 15 of the

Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, age, disability or marital status. Furthermore, in accordance with Section 220-e of the Labor Law, if this is a contract for the construction, alteration or repair of any public building or public work or for the manufacture, sale or distribution of materials, equipment or supplies, and to the extent that this contract shall be performed within the State of New York, Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed, color, disability, sex or national origin: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or

(b) discriminate against or intimidate any employee hired for the performance of work under this contract. If this is a building service contract as defined in Section 230 of the Labor Law, then, in accordance with Section 239 thereof, Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed, color, national origin, age, sex or disability: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any employee hired for the performance of work under this contract.

IV. HOURS PROVISIONS. If this is a public work contract covered by Article 8 of the

Labor Law or a building service contract covered by Article 9 thereof, neither Contractor's employees nor the employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statute, except as otherwise provided in the Labor Law and as set forth in prevailing wage and supplement schedules issued by the State Labor Department.

V. NON-COLLUSIVE BIDDING REQUIREMENT. In accordance with Section 103-d of the General Municipal Law, if this contract was awarded based upon the submission of bids, Contractor warrants, under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. Contractor further warrants that, at the time Contractor submitted its bid, an authorized and responsible person executed and delivered to the Land Bank a non-collusive bidding certification on Contractor's behalf.

VI. SET-OFF RIGHTS. The Land Bank shall have all of its common law and statutory rights of set-off. These rights shall include, but not be limited to, the Land Bank's option to withhold for the purposes of set-off any moneys due to the Contractor under this contract up to any amounts due and owing to the Land Bank with regard to this contract.

VII. RECORD-KEEPING REQUIREMENT. The Contractor shall establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract for a period of six (6) years following final payment or the termination of this contract, whichever is later, and any extensions thereto.

Any person or entity authorized to conduct an examination, as well as the agency or agencies involved in this contract, shall have access to such books, records, documents, accounts and other evidential material during the contract term, extensions thereof and said six (6) year period thereafter for the purposes of inspection, auditing and copying.

"Termination of this contract", as used in this clause 10, shall mean the later of completion of the work of the contract or the end date of the term stated in the contract.

VIII. CONFLICTING TERMS. In the event of a conflict between the terms of the contract

(including any and all attachments thereto and amendments thereof) and the terms of this Appendix A, the terms of this Appendix A shall control.

IX. GOVERNING LAW. This contract shall be governed by the laws of the State of New

York except where the Federal supremacy clause requires otherwise.

X. NO ARBITRATION AND SERVICE OF PROCESS. Disputes involving this contract, including the breach or alleged breach thereof, may not be submitted to binding arbitration (except where statutorily authorized) but must, instead, be heard in a court of competent jurisdiction of the State of New York. All actions shall be venued in Livingston County.

Contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested.

XI. BUDGETED FUNDS. This contract is executory only to the extent of funds available and the Land Bank shall incur no liability beyond the funds appropriated therefore.

XII. APPROVAL OF BOARD OF DIRECTORS. This contract is subject to and conditioned upon approval by the Livingston County Land Bank Corporation’s Board of Directors.

XIII. INCORPORATION. The main contract contains a paragraph incorporating the terms of this appendix by reference and the parties herein have further signed and dated this appendix.

Contractor

(Signature of Authorized Official Required)

APPENDIX B

The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter "the contract" or "this contract") agree to be bound by the following clauses which are hereby made a part of the contract. The word "Contractor" herein refers to any party to the contract, other than the Livingston County Land Bank Corporation (herein after "Land Bank").

I. The Land Bank shall have the right to postpone, suspend, abandon or terminate this contract, and such actions shall in no event be deemed a breach of contract. In the event of any termination, postponement, delay, suspension or abandonment, the Contractor shall deliver to the Land Bank all data, reports, plans, or other documentation related to the performance of this contract, including but not limited to guarantees, warranties, as-built plans and shop drawings. In any of these events, the Land Bank shall make settlement with the Contractor upon an equitable basis as determined by the Land Bank, which shall fix the value of the work which was performed by the Contractor prior to the postponement, suspension, abandonment or termination of this contract. This clause shall not apply to this contract if the contract contains other provisions, exclusive of termination date, applicable to postponement, suspension or termination of the contract.

II. The Contractor agrees that it will indemnify and save harmless the Land Bank from and against all losses from claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against it by reason of and to the extent of any negligent omission or act of the contractor, its agents, employees, or subcontractors in the performance of this contract. This indemnification shall include all costs and disbursements incurred by the Land Bank in defending any suit, including attorneys' fees. Furthermore, at the option of the Land Bank, the Contractor shall provide defense for and defend all claims, demands and causes of action referred to above, and bear all other costs and expenses related thereto. The Contractor shall not be required to indemnify the Land Bank for any damage or loss arising out of the negligence or willful misconduct of the Land Bank, it’s agents or employees.

A. The Contractor warrants that to the best of the contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest, as herein defined, or that the Contractor has disclosed all such relevant information to the Land Bank.

B. An organizational conflict of interest exists when the nature of the work to be performed under this contract may, without some restriction on future activities, either result in an unfair competitive advantage to the Contractor or impair the Contractor's objectivity in performing the work for the Land Bank.

C. The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the contractor will make a full disclosure in writing to the Land Bank. This disclosure shall include a description of actions which the Contractor has taken or proposes to take, after consultation with the Land Bank, to avoid, mitigate, or minimize the actual or potential conflict.

D. Remedies - The Land Bank may terminate this contract in whole or in part, if it deems such termination necessary to avoid an organizational conflict of interest.

If the Contractor was aware, or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Land

Bank, the Land Bank may terminate the contract, or pursue such other remedies as may be permitted by the law or this contract. The terms of Clause I of this Appendix B or other applicable contract provision regarding termination shall apply to termination by the Land Bank pursuant to this clause.

E. The Contractor further agrees to insert in any subcontract hereunder, provisions which shall conform to the language of this clause.

IV. All requests for payment by the Contractor must be submitted on forms supplied and approved by the Land Bank. Each payment request must contain such items of information and supporting documentation as required by the Land Bank, and shall be all inclusive for the period of time covered by the payment request.

V. To the extent that federal funds are provided to the Contractor under this contract, the

Contractor agrees that it will comply with all applicable federal laws and regulations, including but not limited to those laws and regulations under which the Federal funds were authorized.

The Contractor further agrees to insert in any subcontract hereunder, provisions which shall conform substantially to the language of this clause, including this paragraph.

VI. The Contractor shall have the status of an independent contractor, and in accordance with such status, agrees that it will conduct itself in a manner consistent with such status, and that it will neither hold itself out as, nor claim to be, an officer or employee of the Land Bank by reason of this contract. It further agrees that it will not make against the Land Bank any claim, demand or application to or for any right or privilege applicable to an officer or employee of the Land Bank, including but not limited to worker's compensation coverage, unemployment insurance benefits, social security coverage, or retirement membership or credit.

VII. In the event of a conflict between the terms between this Appendix B and the terms of the Contract (including any and all attachments thereto and amendments thereof, but not including Appendix A), the terms of this Appendix B shall control. In the event of a conflict between the terms of this Appendix B and Appendix A, the terms of Appendix A shall control.

VIII. The main contract shall contain a paragraph incorporating the terms of this appendix by reference and the parties therein shall further sign and date this appendix.

Corporation 8

APPENDIX C

LIVINGSTON COUNTY LAND BANK CORPORATION

STANDARD CONTRACT INSURANCE REQUIREMENTS

I. Notwithstanding any terms, conditions or provisions, in any other writing between the parties, the contractor hereby agrees to effectuate the naming of the Livingston County Land Bank Corporation as an additional insured on the contractor's insurance policies, with the exception of workers' compensation and professional errors and omissions.

The contractor must provide an additional insured endorsement. A statement on the contractor’s insurance certificate that the Livingston County Land Bank Corporation is an additional insured is not sufficient. The form of the additional insured endorsement must be approved by the Livingston County Land Bank Corporation’s Attorney.

II. The policy naming the Livingston County Land Bank Corporation as an additional insured shall:

• Be an insurance policy from an A.M. Best rated "secured" New York State licensed insurer;

• State that the organization's coverage shall be primary coverage for the Livingston County Land Bank Corporation, its Board, employees and volunteers. Any insurance maintained by the Livingston County Land Bank Corporation shall be in excess of the contractor’s insurance, and shall not contribute with it.

III. The contractor agrees to indemnify the Livingston County Land Bank Corporation for any applicable deductibles or self insurance reserves.

IV. Required Insurance:

• Commercial General Liability Insurance, including Completed Operations Coverage for construction contracts $1,000,000 per occurrence/ $2,000,000 aggregate per project.

• Workers' Compensation Statutory Workers' Compensation and Employers' Liability Insurance for all employees.

• Professional Errors and Omissions Insurance (If professional service contract) $1,000,000 per occurrence/ $2,000,000 aggregate for the negligent professional acts of the contractor.

V. The contractor is to provide the Livingston County Land Bank Corporation with a certificate of insurance, evidencing the above requirements have been met, prior to the commencement of work or use of facilities and upon each renewal thereafter.

Contractor or its insurance carrier(s) shall provide the Livingston County Land Bank Corporation with thirty (30) days prior written notice of cancellation, reduction of insurance or material coverage change of the required insurance policies. Such notice shall be mailed to the Livingston County Land Bank

Corporation, Livingston County Government Center, 6 Court Street, Room 305, Geneseo, New York 14454 and shall include the date and subject matter of the original contract. Contractor acknowledges that failure to obtain such insurance on behalf of the Livingston County Land Bank Corporation, or the failure to provide such notices, constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the Livingston County Land Bank Corporation, including termination of the contract.

The failure of the Livingston County Land Bank Corporation to object to the contents of the certificate or the absence of same shall not be deemed a waiver of any and all rights held by the Livingston County Land Bank Corporation.

VI. If at any time any of the policies required herein shall be or become unsatisfactory to the Livingston County Land Bank Corporation, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Land Bank, the contractor shall upon notice to that effect from the Land Bank, promptly obtain approval and submit a certificate thereof. Upon failure of the contractor to furnish, deliver, and maintain such insurance, the Agreement, at the election of the Land Bank, may be declared suspended, discontinued or terminated. Failure of the contractor to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the contractor concerning indemnification. All property losses shall be made payable to and adjusted with the Land Bank.

In the event that claims, for which the Livingston County Land Bank Corporation may be liable, in excess of the insured amounts provided herein are filed by reason of any operations under the Agreement, the amount of excess or such claims or any portion thereof, may be withheld from payment due or to become due the contractor until such time as the contractor shall furnish such additional security covering such claims in form satisfactory to the Land Bank.

VII. ADDITIONAL INSURED ENDORSEMENT AND CERTIFICATE OF

INSURANCE:

The contractor shall file with the Livingston County Land Bank Corporation, prior to commencing work under this contract, an additional insured endorsement and a Certificate of Insurance, which shall include:

a. Name and address of insured

b. Issue date of certificate

c. Insurance company name

d. Type of coverage in effect

e. Policy number

f. Inception and expiration dates of policies included on certificate

g. Limits of liability for all policies included on certificate

h. Certificate holder shall be Livingston County Land Bank Corporation, Livingston

County Government Center, 6 Court Street, Room 305, Geneseo, New York 14454- 1043.

i. Description of contract for which insurance is being provided.

j. Insurance agents name, address and phone number.

Date

Appendix D

PROPOSER CERTIFICATION

Each Proposer must initial each section below, complete the signature block and return this page with their proposal.

Failure to do so may be grounds for proposal rejection.

1. You acknowledge receipt of addenda number through or N/A.

2. If awarded an Agreement from this RFP, prior to Agreement execution, you agree to satisfy all compliance requirements listed in this RFP.

3. To the best of your knowledge, your firm is not in violation of any local, state or federal tax law.

4. You certify your proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation; you have not solicited or induced any person, firm or corporation to refrain from proposing and you have not sought by collusion or fraud to obtain any advantage over any other Proposer or LCLBC.

5. You certify that a) your firm has no business or person relationships with any other company or person that could be considered a conflict of interest to LCLBC; and b) the Key Personnel identified to perform work under an awarded Agreement and/or the principals of your firm do not have any business or personal relationships with any LCLBC officer or employee that is clearly disclosed in your proposal.

6. The undersigned warrants that he / she is an authorized representative of the Proposer; has read, understands and agrees to be bound by all RFP instructions, work requirements and Agreement terms and conditions contained herein (including all addenda issued for this RFP); that the information provided in your proposal is true and accurate; and that providing incorrect or incomplete information may be cause for proposal rejection or Agreement termination.

SIGNATURE BLOCK

Respondent’s Legal Business Name:

Signature: Date of Proposal:

Printed Name & Title:

Phone Number: Email Address:

Mailing Address:

Primary Point of Contact for this Proposal (if different):

Phone Number: Email Address:

Appendix E

REQUIRED FORMS

PRICE PROPOSAL FORM

A detailed fee schedule must be attached. The fee schedule supplied will include all items of labor, materials, travel, equipment, and other costs necessary to fully provide services.

The undersigned proposes to complete the required services as set forth in the enclosed RFP document. The successful Consultant(s) shall be obligated to furnish said services at the price set forth in its proposal.

Please print all information other than the authorized signature.

FIRM NAME ADDRESS

SIGNATURE NAME / TITLE

DATE TELEPHONE

EMAIL

STANDARD CLAUSES

FOR HOUSING TRUST FUND CORPORATION CONTRACTS

By submission of this proposal, each respondent and each person signing on behalf of any firm agree to be bound by the following clauses if entered into a contract.

A. Contracting with Business Conducting Business in Russia. In accordance with New York State Executive Order No. 16 (“EO 16”), by signing this Agreement, the Recipient certifies and affirms that it o does not conduct business operations in Russia within the meaning of EO 16;

o does conduct business operations in Russia within the meaning of EO 16 but has taken steps to wind down business operations in Russia or is in the process of winding down business operations in Russia; and/or o does conduct business operations in Russia within the meaning of EO 16 but only to the extent necessary to provide health and safety services within Russia or to comply with Federal law, regulations, executive orders, or directives. A copy of EO 16 may be downloaded at:

https://www.governor.ny.gov/sites/default/files/2022-03/EO_16.pdf.

B. Iran Divestment Act. By entering into this Agreement, Recipient certifies in accordance with State Finance Law 165-a that it is not on the list of “Entities Determined to be Non- Responsive Bidders/Offerers pursuant to the New York State Iran Divestment Act of 2012” (“Prohibited Entities List”) posted at:

https://ogs.ny.gov/list-ntities-determined-be-non-responsive-biddersofferers-pursuant-nys-iran-divestment-act-2012.

Recipient further certifies that it will not utilize on this Agreement any subcontractor that is identified on the Prohibited Entities List. Recipient agrees that should it seek to renew or extend this Agreement, it must provide the same certification at the time the Agreement is renewed or extended. Recipient also agrees that any proposed Assignee of this Agreement will be required to certify that it is not on the Prohibited Entities List before the contract assignment will be approved by the Corporation.

During the term of the Agreement, should the Corporation receive information that a person (as defined in State Finance Law §165-a) is in violation of the above-referenced certifications, the Corporation will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the Corporation shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Recipient in default.

The Corporation reserves the right to reject any bid, request for assignment, renewal, or https://www.governor.ny.gov/sites/default/files/2022-03/EO_16.pdf https://ogs.ny.gov/list-ntities-determined-be-non-responsive-biddersofferers-pursuant-nys-iran-divestment-act-2012 https://ogs.ny.gov/list-ntities-determined-be-non-responsive-biddersofferers-pursuant-nys-iran-divestment-act-2012 extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal, or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities List after contract award.

C. Affordable Care Act. By entering into this Agreement, Recipient acknowledges that it is the sole responsibility of the Recipient to provide and maintain all Affordable Care Act (“ACA”) requirements/benefits. The ACA mandates employers with 50 or more full-time equivalents to offer coverage to full-time employees and their dependents or pay taxes if an employee obtains Exchange coverage and a premium tax credit. (Exchange coverage allows you to use the State’s insurance exchange marketplace to obtain coverage from competing private health care providers.) Employees of the Recipient providing services to the Corporation are employees of the Recipient and are not employed by the Corporation nor the State of New York.

Firm Name Address

Signature Name/Title

Date Phone Number

CONSULTING SERVICES AGREEMENT

[Income Monitoring and Compliance for VRP and MMHR Programs]

THIS AGREEMENT (“Agreement”), made the day of __________, 2026, by and between LIVINGSTON COUNTY LAND BANK CORPORATION, a New York not-for-profit corporation having offices at 6 Court Street, Room 305, Geneseo, New York 14454 (the “Land Bank”);

and [COMPANY NAME], a [entity type] with an address at [address of consultant] (“Consultant”).

RECITALS:

WHEREAS, the Land Bank is responsible for administering the New York State Vacant Rental Program (“VRP”) and Mobile and Manufactured Home Replacement Program (“MMHR”) in Livingston County, New York.

WHEREAS, on March ___, 2026, the Land Bank issued a request for proposals for the selection of a consultant to provide income verification and compliance monitoring services in connection with the VRP and MMHR programs; and

WHEREAS, at its __________, 2026 meeting of the Land Bank Board of Directors, Consultant was awarded the Work (as defined herein); and

WHEREAS, the Land Bank desires to engage Consultant to perform the Work, and Consultant has agreed to perform the Work in accordance with the terms and conditions of…