Live Video Production & Streaming for Commencement

Valencia College has issued a Request for Quote (QR #2026-03) seeking a qualified supplier to provide full-service, multi-camera, live-switched video production and streaming services for four commencement ceremonies during the 2025-26 academic year. The events are scheduled for December 10, 2025 (two ceremonies) and May 3, 2026 (two ceremonies), to be held at Addition Financial Arena at the University of Central Florida in Orlando. Mandatory qualifications for bidders include a minimum of three years' experience in comparable live video production services, availability during college business hours, and the ability to provide a detailed price breakdown by labor, equipment, and miscellaneous costs. Required deliverables encompass pre-production technical planning, live event production with multi-camera coverage and embedded open captions, and post-production services including clean recordings on SSD within three days of each event and live-streaming to Valencia College's YouTube channel. Bidders must submit a portfolio of at least three relevant projects from the past three years, provide two references, and be located in or have a team based in the Orlando area. The quote request was released on July 10, 2025, with questions due by July 31, 2025, and final quotes required by August 7, 2025, through VendorLink.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract was ultimately awarded to Omni World Productions, Inc. (doing business as Omni New Media), a local Orlando-based company, on September 16, 2025. Valencia College will provide supporting infrastructure including staging, lighting, projection screens, audio amplification, high-speed internet access, parking passes, and facility access. The college reserves the right to award to one or multiple firms based on the lowest responsive and responsible offer, with quotations remaining binding for 45 calendar days from the due date. Upon award, successful offerors must complete a Supplier Business Profile Form, W-9, and Coercion for Labor Affidavit, with payment expected within 30 days of invoice receipt and service acceptance. While specific contract value details are not provided, the scope covers four comprehensive video production and streaming events for the 2025-26 academic year, suggesting a significant service engagement for the selected vendor.