Live Stake Trees for FILO Stream Mitigation Projects

The Commonwealth of Kentucky Department of Fish & Wildlife Resources issued Request for Bids (RFB) 758 2200000365 on January 4, 2022, to procure live stake trees for FILO Stream Mitigation Projects in Elliott County. The solicitation seeks bids for seven tree species—Black Willow, Sandbar Willow, Silky Dogwood, Red Osier Dogwood, Buttonbush, Elderberry, and Nine Bark—with bidders required to submit pricing for exactly five of the seven species. All stakes must meet minimum specifications of 2 feet in height with a 0.5-inch caliber, with 1,400 units required per selected species. Vendors must submit bids electronically through the Kentucky Vendor Self Service portal, with a written questions deadline of January 11, 2022 at 10:00 AM ET and a bid closing date of January 18, 2022 at 1:30 PM ET. Delivery is preferred by February 7, 2022 but is required by February 14, 2022, with vendors bearing all shipping costs on an F.O.B. Destination Freight Prepaid and Allowed basis. Award determination will utilize a best value approach with pricing weighted at 90 points and delivery time weighted at 10 points, with the lowest total price receiving maximum points and delivery times evaluated based on stated working days from order receipt. Vendors face a one percent per-day penalty deduction from invoices for each day delivery extends beyond the required February 14 deadline.

Kentucky resident bidders receive reciprocal preferences of 20 percent of maximum available points, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive reciprocal preferences of 15 percent of maximum available points. All bidders must submit a notarized Annual Affidavit confirming compliance with Kentucky campaign finance laws, tax registration requirements, absence of state tax delinquency, non-participation in boycotts, and other statutory obligations. Bids must be submitted using the standardized Bid Price Sheet attachment without modifications or separate quotes, with vendors required to enter $0.01 as a placeholder in the online system and provide actual pricing only on the attached spreadsheet. No incumbent vendors or existing contracts are identified in the solicitation materials. The specific budget or award value for this procurement is not disclosed in the available documentation, though the total contract cost would depend on the number of units awarded across the five selected species and the pricing submitted by successful bidders.