Litigation Reports

Washington County, Oregon, through its Department of Assessment & Taxation, is soliciting bids for annual litigation reports on foreclosed properties under Bid No. 2020.080B. The procurement seeks a contractor to complete detailed litigation reports for a varying list of properties that will be provided between mid-April and early-May, with a mandatory completion deadline of June 30th. Required deliverables include comprehensive litigation reports containing names and addresses of lienholders, property descriptions, document copies, and cost itemizations based on unpaid taxes and interest, with reports guaranteed up to $50,000 per parcel. The solicitation requires vendors to submit electronic bids through the ProcureNow system by August 25, 2020, at 11:00 am, with the county intending to award the contract to the lowest responsible bidder(s) who meet all specifications. Evaluation criteria will likely include pricing, completeness of documentation, and compliance with the specified scope of services. The contract term is three years, with an option to extend for two additional one-year periods, not to exceed a total of five years.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, but the bid documents include provisions for resident vendor status under Oregon Revised Statutes. Vendors must certify compliance with non-discrimination practices, Oregon tax laws, and confirm good standing with federal, state, and local entities. The estimated five-year expenditure for this services contract is $47,000, though the county provides no guarantee of the actual purchase amount. Proposers must provide pricing that includes all costs, with no additional charges beyond the successful quote. The contract is contingent on future appropriations by the Board of Commissioners and can be terminated with 30 days' written notice. Vendors are required to maintain appropriate insurance coverage, including workers' compensation, general liability, and automobile liability. The contract administrator for this procurement is Theresa Ellis, and payment will be made upon submission of invoices after successful delivery of services.