2020.080B_Litigation_Reports.pdf
PDF 39 KB Posted
- Attached to
- Litigation Reports
- Solicitation number
- 2020.080B
- Issued by
- Washington County, Oregon
About this file
The document is a Services Quote Form from Washington County, Oregon, specifically from the Department of Assessment & Taxation, seeking bids for annual litigation reports on foreclosed properties. The county will provide a list of properties mid-April to early-May, with a required completion date of June 30th. Quotes are to be submitted via ProcureNow by 11:00 am on Tuesday, August 25, 2020, through www.WashCoPurch.com/biz. The county intends to award the bid to the lowest responsible bidder(s) who meet all specifications and reserves the right to award contracts to multiple bidders. The contract term is three years, with an option to add two one-year extensions, and the maximum contract duration shall not exceed five years.
The estimated five-year expenditure for this services contract is $47,000, though the county makes no guarantee of the actual amount to be purchased. The scope of services requires detailed litigation reports including names and addresses of lienholders, property description, document copies, and cost itemization based on unpaid taxes and interest (guaranteed up to $50,000 per parcel). Pricing must include all costs, with no additional charges beyond the successful quote. The contract is expressly conditioned on future appropriations by the Board of Commissioners and can be terminated with 30 days' written notice. The contract administrator will be Theresa Ellis, and the county will not pre-pay for services, with payment made upon submission of invoices after items are delivered.
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Other files
| File | Type | Posted |
|---|---|---|
| Litigation_Reports.pdf | ||
| CERTIFICATION_AND_CONTRACT_OFFER_for_RFPs_Rev_5-4-20.pdf | ||
| 2019_SERVICES_CONTRACTstep2.pdf |
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Text version
SERVICES QUOTE FORM
Washington County Department of Assessment & Taxation is seeking bids for litigation reports on foreclosed properties to be completed on an annual basis. The list of properties varies each year and will be provided mid-April to early-May with a required completion date before June 30th. Please provide a detailed written response to the scope of services below, including exact charges under this proposal
Quotes shall be submitted via ProcureNow no later than 11:00 am Tuesday, August 25, 2020, at www.WashCoPurch.com/biz
Award will be based on price, delivery and compliance with specifications. The County intends to award the bid to the lowest responsible bidder(s) who has met all the requirements of the specifications. The County has the right to award a contract to multiple bidders, if that best suits the needs of the County.
The provisions of Oregon Revised Statutes 279C.500 through 279C.870, as applicable are incorporated herein by reference. Any bidder accepting a contract from the County for the delivery of goods agrees to comply with said provisions.
Washington County reserves the right to cancel any unshipped or uncompleted portion of this order. Timely delivery is part of the essence of the contract and the order is subject to cancellation for failure to deliver or perform on time.
Washington County is exempt from Federal Excise taxes. An exception certificate will be furnished upon request.
Payment will be made upon submission of invoices all items delivered, the County WILL NOT pre-pay for any items or services
Quote pricing shall include any special handling charges. Prices bid shall be FOB destination and delivered as required.
The contract executed for this solicitation will be a standard Washington County requirements contract document, which will incorporate terms and conditions from this solicitation document, as well as from the successful bidder’s response.
The maximum term of the resulting contract shall not exceed five years.
This services contract(s) is expressly conditioned upon future appropriations by the Board of Commissioners to fund its provision, to the extent that performance and payment extends into the fiscal years subsequent to the year of award.
Any such services contract(s) may be terminated at any time by the County upon providing thirty (30) days advance written notice of such termination.
http://www.washcopurch.com/biz
The estimated five-year expenditure for this services contract is $47,000. The County makes no guarantee regarding the actual amount to be purchased.
The contract administrator will be Theresa Ellis.
Price must include all costs including shipping, delivery and any special handling charges. County will not pay any charges outside of those contained in the successful quote on this order.
REQUEST FOR QUOTE FOR LITIGATION REPORTS
The scope of services must include the following:
1. Names and addresses of each lienholder, judgment holder, attorneys, mortgage holders, contract heirs or devisees, etc., to whom notices are to be mailed.
2. Identity of the assured claimant and claimant’s interest in the property undergoing foreclosure proceedings.
3. The complete legal description for each parcel.
4. Copies of all documents, including any corresponding document numbers.
5. Itemize costs to be charged to the Department of Assessment and
Taxation, based upon the amount of unpaid taxes and interest owed per parcel guaranteed up to $50,000 in taxes and interest for each account.
6. Itemize any additional costs associated with parcels above $50,000 in taxes and interest.
7. Litigation reports are to be delivered when completed.
8. The County will provide notice when it receives a payoff on a foreclosed property or to cancel a litigation report for which there will be no cost associated with the litigation report if the report has not been provided to the County.
9. City lien searches need not be done, but if there are special districts found in a search, that information must be included in the report, and the County will pay appropriate costs.
The County is seeking to enter a three-year contract for this annual requirement, with an option to add two one-year extensions.
| The contract executed for this solicitation will be a standard Washington County requirements contract document, which will incorporate terms and conditions from this solicitation document, as well as from the successful bidder’s response. |
| The maximum term of the resulting contract shall not exceed five years. |
| This services contract(s) is expressly conditioned upon future appropriations by the Board of Commissioners to fund its provision, to the extent that performance and payment extends into the fiscal years subsequent to the year of award. |
| Any such services contract(s) may be terminated at any time by the County upon providing thirty (30) days advance written notice of such termination. |
| The estimated five-year expenditure for this services contract is $47,000. The County makes no guarantee regarding the actual amount to be purchased. |
| The contract administrator will be Theresa Ellis. |
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