Liquid Sludge Removal, Transport and Disposal, including Emergency Wastewater Hauling

Chadds Ford Township Sewer Authority is requesting sealed bids for liquid sludge removal, transport, and disposal, including emergency wastewater hauling services, with bids due September 30, 2026 at 10:00 a.m. through PennBid.

The scope encompasses removal of approximately 652,000 gallons of liquid sludge in Year 1, 700,000 gallons in Year 2, and 754,000 gallons in Year 3 from Turner's Mill WWTP and subordinate pump stations, transport to approved disposal facilities (primarily DELCORA's WWTP in Chester, Pennsylvania unless directed otherwise), scum and grease pumping services as needed, and 24/7 emergency wastewater hauling. Emergency response requires a 1.5-hour response time for one to two trucks and a 2-hour response time for three or more trucks. Pricing is submitted on a unit-price basis: per gallon for sludge removal and emergency wastewater hauling, per hour for scum and grease pumping. Emergency wastewater rates are differentiated by time period (Monday–Friday 7:00 a.m. to 4:00 p.m., Monday–Friday 4:00 p.m. to 7:00 a.m., Saturday–Sunday 7:00 a.m. to 4:00 p.m., and Saturday–Sunday 4:00 p.m. to 7:00 a.m.). A fuel cost adjustment mechanism based on weekly U.S. EIA diesel prices for the Central Atlantic region applies to all services.

The contractor must own or have access to at least three 4,700-gallon vacuum trucks capable of lifting sewage from 15 feet depth with 45 feet of hose, hold current PaDEP hauling licenses, and demonstrate prior experience with similar work valued at 75% of the proposed contract amount. A $10,000 bid bond or certified check (payable to Chadds Ford Township Sewer Authority, bonds accepted only from Pennsylvania-licensed companies), a $100,000 performance bond, and comprehensive insurance including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Umbrella Liability ($1,000,000), Pollution Liability ($3,000,000), and Transportation Pollution Liability ($2,000,000 each occurrence and aggregate) are required.

The contract term is three years from Notice to Proceed; the Authority reserves the right to terminate without cause at the end of Years 2 or 3 with 90 days' notice. No bid withdrawal is permitted within 60 days after bid opening. Questions are due by 5:00 p.m. on September 24, 2026. Site visits at Turner's Mill WWTP (10 Ring Road, Chadds Ford) are available Tuesday through Thursday between 9:00 a.m. and 11:00 a.m. by prior arrangement with Authority Manager Valerie Hoxter at (484) 800-8178 or vhoxter@Chaddsfordsewer.org. Award will be made to the lowest responsible bidder within 60 days of bid opening or within 30-day extensions by mutual consent.